Administrative Services Officer Position at Kings Heritage Christian Childcare – Join Our Team in St. Catharines

About Kings Heritage Christian Childcare

Kings Heritage Christian Childcare is a reputable childcare provider located in the beautiful city of St. Catharines, Ontario. We are committed to providing high-quality childcare services while fostering a nurturing environment that aligns with Christian values. Our organization prides itself on creating a supportive workplace where dedicated professionals can grow and develop their careers. We are currently seeking an experienced Administrative Services Officer to join our team and contribute to our mission of excellence in childcare services.

Position Overview

We are looking for a highly organized and detail-oriented Administrative Services Officer to manage the daily administrative operations of our childcare facility. This is a permanent, full-time position offering competitive compensation ranging from $20.00 to $30.00 per hour, depending on qualifications and experience. The successful candidate will play a crucial role in ensuring the smooth running of our administrative functions, supporting both our staff and families we serve.

Visa and Work Permit Information

As an employer committed to diversity and inclusion, Kings Heritage Christian Childcare welcomes applications from qualified candidates worldwide, including immigrants and international candidates. We recognize the valuable skills and perspectives that professionals from different backgrounds bring to our organization. While we are open to hiring candidates with various immigration statuses, including those requiring sponsorship or work permits, all applicants must confirm their visa and work permit eligibility directly with our human resources department during the application process.

Work Location and Environment

Our Administrative Services Officer position is based at our facility in St. Catharines, Ontario (postal code L2R 5L5). This is an on-site position requiring 40 hours of work per week, typically during regular business hours. St. Catharines is a vibrant city located in the Niagara Region of Ontario, offering an excellent quality of life with affordable housing, beautiful parks, and easy access to both natural attractions and urban amenities. The Niagara Region is known for its welcoming communities and diverse cultural offerings.

Key Responsibilities

The Administrative Services Officer will be responsible for implementing new administrative procedures and reviewing their effectiveness to ensure optimal efficiency. This includes delegating tasks to office support staff and establishing work priorities to ensure procedures are followed and deadlines are consistently met. The successful candidate will carry out various administrative activities essential to the smooth operation of our childcare establishment.

Administrative Policy Management

A critical aspect of this role involves administering policies and procedures related to the release of records when processing requests under government access to information and privacy legislation. The Administrative Services Officer must ensure compliance with all relevant laws and regulations while maintaining the confidentiality and security of sensitive information.

Office Co-ordination

The successful candidate will coordinate and plan for office services including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services. This comprehensive approach ensures that all aspects of our office environment support the effective delivery of childcare services.

Budget Administration

Financial management is a key component of this role. The Administrative Services Officer will assist in the preparation of the operating budget and maintain inventory and budgetary controls. Additionally, they will plan and control budget expenditures to ensure financial resources are allocated efficiently and effectively.

Reporting and Documentation

The successful candidate will be responsible for assembling data and preparing periodic and special reports, manuals, and correspondence. This requires strong analytical skills and attention to detail to ensure all documentation is accurate, comprehensive, and serves the needs of various stakeholders.

Data Management

Performing data entry tasks with precision and efficiency is essential for maintaining accurate records and information systems. The Administrative Services Officer must be proficient in using various software applications to ensure data integrity and accessibility.

Process Oversight

Overseeing and coordinating office administrative procedures is a core responsibility. This includes monitoring workflow, identifying areas for improvement, and implementing changes to enhance operational efficiency.

Conflict Resolution

The successful candidate should be skilled in resolving conflict situations that may arise in the workplace. This involves mediating disputes, facilitating communication, and finding mutually acceptable solutions to maintain a harmonious work environment.

Performance Monitoring

Monitoring and evaluating administrative processes and staff performance is crucial for continuous improvement. The Administrative Services Officer will assess the effectiveness of current procedures and recommend enhancements as needed.

Payroll Administration

Overseeing payroll administration is a key responsibility, ensuring that all staff members receive accurate and timely compensation. This includes verifying hours worked, processing payroll, and addressing any payroll-related inquiries or issues.

Compensation and Benefits

Kings Heritage Christian Childcare offers a competitive hourly wage ranging from $20.00 to $30.00 per hour, with exact compensation to be negotiated based on qualifications, experience, and other relevant factors. This position offers comprehensive benefits including a dental plan and health care plan to support the well-being of our employees. We value our staff and strive to provide a benefits package that recognizes their contributions to our organization.

Work Schedule

This is a permanent, full-time position requiring 40 hours of work per week. While the exact schedule may be discussed during the interview process, candidates should be available to work during regular business hours. The position is available to start as soon as possible, offering an exciting opportunity for the right candidate to join our team promptly.

Who Can Apply

We welcome applications from a diverse range of candidates, including Canadian citizens, permanent residents of Canada, temporary residents of Canada, and other candidates with or without a valid Canadian work permit. All qualified candidates are encouraged to apply, regardless of their immigration status. However, as mentioned earlier, applicants must confirm their visa and work permit eligibility directly with our employer during the application process.

Application Process

To apply for the Administrative Services Officer position, please submit your resume and a cover letter outlining your relevant experience and qualifications for this role. Your application should highlight your organizational skills, administrative experience, and any background in childcare or related fields. We appreciate all applications; however, only shortlisted candidates will be contacted for an interview.

Living in St. Catharines

St. Catharines offers an excellent quality of life for residents and newcomers alike. Located in the heart of the Niagara Region, this city provides a perfect balance between urban amenities and natural beauty. With affordable housing options, excellent schools, and a strong sense of community, St. Catharines is an ideal place to build a career and raise a family. The city’s proximity to Niagara Falls and other popular attractions makes it a desirable location for both work and leisure.

Career Growth Opportunities

Kings Heritage Christian Childcare is committed to the professional development of our staff. The Administrative Services Officer position offers opportunities for growth and advancement within our organization. We provide ongoing training and support to help employees enhance their skills and pursue their career goals. Joining our team means becoming part of an organization that values professional development and invests in its people.

How to Apply

Who can apply for this job?

The employer accepts applications from: Canadian citizens and permanent or temporary residents of Canada, other candidates, with or without a valid Canadian work permit

About Our Organization

Kings Heritage Christian Childcare is dedicated to providing exceptional childcare services while fostering an environment where children can thrive. Our organization is built on strong Christian values that emphasize respect, compassion, and excellence. We are proud to serve the St. Catharines community and are committed to creating a workplace where staff members feel valued and supported in their professional endeavors.

Contact Information

For inquiries about the Administrative Services Officer position or the application process, please contact our human resources department. While contact information is not provided in the job posting, interested applicants should follow the application instructions specified by the employer on the Job Bank platform (Job Bank #3529789). We look forward to receiving your application and potentially welcoming you to our team.