Administrative Assistant Position at Zenith Training Center – Join Our Team in Winnipeg

Visa Note

Verify with employer. This employer is open to hiring international candidates and accepts applications from those with or without valid Canadian work permits.

Job Details

Zenith Training Center is seeking a qualified Administrative Assistant to join our team in Winnipeg, Manitoba. This is a permanent, full-time position offering competitive pay at $19.00 per hour for 32-40 hours per week. The position is available immediately with one vacancy open for qualified candidates.

About Zenith Training Center

Zenith Training Center is a well-established educational institution located in Winnipeg, Manitoba (postal code R2J 0H3). We are committed to providing high-quality training programs and professional development opportunities to our diverse student population. Our work environment is inclusive, professional, and supportive of team growth and personal development.

Position Overview

As an Administrative Assistant at Zenith Training Center, you will be the backbone of our daily operations. You will play a crucial role in maintaining smooth administrative functions, supporting both staff and students, and ensuring the efficient operation of our office. This position offers an excellent opportunity for professional growth and experience in the Canadian education sector.

Key Responsibilities

Event Coordination

You will be responsible for arranging and coordinating seminars, conferences, and other educational events. This includes scheduling, venue selection, logistics management, and ensuring all necessary materials and resources are prepared in advance.

Information Management

Coordinating the flow of information within the team is essential. You’ll serve as a central communication hub, ensuring that messages, documents, and important updates reach the appropriate staff members in a timely manner.

Operational Management

You will direct and control daily office operations, ensuring that all administrative functions run smoothly. This involves planning and organizing daily operations, evaluating current procedures, and implementing improvements as needed.

Staff Supervision

Meeting Administration

Recording and preparing minutes of meetings, seminars, and conferences is an important responsibility. You’ll ensure accurate documentation of discussions, decisions, and action items for future reference.

Office Procedures

Determining and establishing office procedures and routines will help maintain efficiency and consistency in daily operations. You’ll develop standardized processes that align with organizational goals and best practices.

Recruitment Support

Planning, developing, and implementing recruitment strategies will be part of your responsibilities. You’ll assist in attracting qualified candidates for various positions within the organization.

Contract Management

Managing contracts ensures that all agreements with vendors, partners, and service providers are properly documented, tracked, and renewed as necessary.

Supply Management

Ordering office supplies and maintaining inventory levels will ensure that the office has all necessary resources to function effectively while managing costs efficiently.

Payroll Administration

Overseeing payroll administration requires attention to detail and accuracy. You’ll assist in processing payroll, maintaining employee records, and ensuring compliance with relevant regulations.

Travel Arrangements

Arranging travel, related itineraries, and making reservations for staff and management will be part of your duties. This includes finding cost-effective options and ensuring all travel needs are met.

Documentation

Typing and proofreading correspondence, forms, and other documents ensures that all written communication is professional, accurate, and free of errors.

Customer Service

Providing excellent customer service to students, visitors, and stakeholders is essential. You’ll be the first point of contact for many people, representing the professional image of our organization.

Database Management

Maintaining and managing digital databases requires attention to detail and proficiency with relevant software systems. You’ll ensure data accuracy and security while providing access to authorized personnel.

Bookkeeping Tasks

Performing basic bookkeeping tasks includes recording financial transactions, maintaining expense records, and assisting with financial reporting as needed.

Client Support

Consulting with clients after sales to provide ongoing support ensures satisfaction and builds long-term relationships. You’ll address concerns, provide information, and resolve issues promptly.

Workplace Safety

Evaluating work environments, programs, and procedures to control, eliminate, and prevent disease or injury demonstrates our commitment to creating a safe workplace for everyone.

Staff Supervision

Supervising office and volunteer staff involves providing guidance, assigning tasks, monitoring performance, and fostering a positive team environment.

Why Winnipeg?

Winnipeg is a diverse and welcoming city with a growing economy and affordable cost of living compared to other major Canadian cities. As Manitoba’s capital, Winnipeg offers excellent educational institutions, healthcare services, and cultural attractions. The city has a strong sense of community and is known for its friendly residents, making it an ideal place for newcomers to Canada.

Immigration Support

We understand that relocating to a new country comes with unique challenges. While we cannot provide immigration services, we are committed to supporting our international employees throughout their transition to life in Winnipeg. Our team can provide guidance on local resources and community services that may assist with settlement.

How to Apply

Who can apply for this job?

The employer accepts applications from: Canadian citizens and permanent or temporary residents of Canada; other candidates, with or without a valid Canadian work permit.

Application Process

To apply for this position, please submit your resume and cover letter highlighting your relevant administrative experience and skills. Include references from previous employers that can speak to your administrative capabilities, organizational skills, and ability to work in a team environment.

Selection Process

All qualified candidates will be considered for interview. The selection process may include an initial phone screening, followed by an in-person or virtual interview with our administrative team. We may also request references and a practical assessment of administrative skills.

Position Details

Location: Winnipeg, MB R2J 0H3
Work location: On site
Salary: $19.00/HOUR hourly
Schedule: 32 to 40 hours per week
Terms of employment: Permanent employment, Full time
Starts as soon as possible
Vacancies: 1 vacancy
Source: Job Bank #3587765

Contact Information

For inquiries about this position, please contact Zenith Training Center’s human resources department. Please mention that you saw this posting on Job Bank when applying.