Plant Secretary at International Breweries
International Breweries Plc was incorporated in December 1971 by its founder and first Chairman, Dr. Lawrence Omole under the name International Breweries Limited. The Company commenced production of its flagship product Trophy Lager in December 1978 with an installed capacity of 200,000 hectoliters per annum.
Following the increasing demand for its products, in December 1982 the Company embarked on an expansion programme to increase its capacity to 500,000 hectoliters annually. The company was listed on the floor of the Nigerian Stock Exchange in April 1995.The key role of this position is to provide administrative support in an effective and efficient manner to the Plant Manager and other staff as may be required.
Key Outputs and Responsibilities:
Prepare professional correspondence, reports and documents under the direction of the plant manager
Receive, direct and relay telephone, email, general correspondence and other incoming information to the right people in an efficient and timely manner
Organize and coordinate meetings, conference and travel arrangements
Arrange internal meetings and take minutes where needed
Stakeholder management and Maintaining company reputation with Vendors and external stakeholders
Generate invoices and follow-up on payment defaults
Generate payment documents
Maintain schedules and calendar of the plant manager
Ensure that all office equipment, are in working order and that proactive maintenance is routinely carried out to avoid disruption to service
Receive visitors into appropriate meeting rooms and ensure their comfort and convenience
Undertake any other duty and ad-hoc responsibilities appropriate to the post as requested by Management
Key Attributes and Competencies:
Self-motivated and able to work with minimal supervision, proactively seeking guidance, clarification and feedback
Sound written and oral communication
Drive and resilience
Ability to self-manage within a pressurized working environment.
Innovative approach with an attention to detail
Decision-making skills
Planning and organizational skills
Honesty and integrity
Applied strategic thinking
Proactive and motivated initiator
Team player and leader
Good understanding of SAP to raise Purchase requisition and generate Good Receipt Note
Knowledge of VPO will be added advantage
Minimum Requirements:
At least a first degree from a recognized university
A minimum of 3 years' experience in administration and facility/office management
Effective decision-making skills
Proficiency in the use of MS-office tools i.e. Excel, Word and Power-point