Commercial Tender & Account Operations Manager at Medaan Engineering Services Limited

Medaan Engineering Services Limited (MESL) features a skilled team specializing in major key sectors: Hydraulics and Marine Services, Electrical, Mechanical and Instrumentation along with Energy and Solar Solutions, Information and Communication Technologies. Our professionals are committed to delivering high-quality services tailored to meet diverse client needs.THE ROLE

We are seeking a highly analytical, commercially astute and results-driven Commercial Tender & Account Operations Manager to oversee tender preparation, commercial accounting, pricing, contract administration and customer account operations.
The successful candidate will combine accounting expertise with commercial judgment to ensure competitive tender submissions, accurate financial documentation, effective contract administration, timely invoicing and payment follow-up, and sustainable business profitability.

KEY RESPONSIBILITIES

Tender & Commercial Bid Management

Review Requests for Quotations (RFQs), Requests for Proposals (RFPs), invitations to tender and other commercial opportunities from corporate and multinational clients.
Prepare commercial proposals, quotations, pricing schedules, bills of quantities and supporting tender documents.
Coordinate with technical, procurement and operations teams to obtain supplier quotations, cost estimates and technical inputs.
Analyse material costs, labour, logistics, mobilization, overheads, taxes and profit margins to ensure competitive and profitable bids.
Ensure accurate, compliant and timely tender submissions.
Maintain a tender register and track submissions, clarifications, negotiations and contract awards.

Accounting & Financial Control

Prepare and review quotations, invoices, pro forma invoices, payment schedules and account statements.
Analyse project costs, revenue and gross margins before commercial offers are submitted.
Reconcile customer and supplier accounts, purchase orders and invoices.
Monitor receivables, outstanding invoices, payment approvals and supplier obligations.
Apply relevant VAT, withholding tax and other statutory and contractual requirements.
Maintain accurate financial records and support periodic management reporting.

Contract & Purchase Order Administration

Review customer purchase orders and contracts against approved quotations and proposals.
Verify pricing, quantities, delivery terms, payment milestones, taxes and scope of work.
Track contract execution, deliverables, customer acceptance, invoicing and payment milestones.
Identify commercial discrepancies, contractual risks and potential cost overruns.
Coordinate with technical and project teams to ensure proper completion and handover documentation.

Corporate Client & Vendor Account Management

Manage commercial correspondence with multinational customers, procurement departments, fleet managers, project teams and finance departments.
Coordinate vendor registration, prequalification, supplier onboarding and client compliance documentation.
Maintain corporate, tax, banking, HSE, quality and statutory records required for client registration.
Follow up on purchase order issuance, invoice registration, payment approvals and outstanding receivables.
Maintain professional customer relationships and respond promptly to commercial inquiries.

Commercial Reporting & Internal Coordination

Prepare weekly and monthly reports on tenders, quotations, sales, awarded contracts, receivables and profitability.
Maintain organized digital records of bids, contracts, purchase orders, invoices and supporting documents.
Track tender pipelines, commercial performance and customer account activities.
Support internal audits, budget monitoring and process improvements.
Uphold confidentiality, ethical business practices and company commercial procedures.

QUALIFICATIONS & EXPERIENCE

HND or bachelor’s degree in accounting.
Professional accounting certification will be an added advantage, such as ICAN, ACCA or equivalent.
Relevant experience in accounting, tender management, commercial operations or contract administration.
Experience working with multinational engineering companies, oil and gas service providers, marine businesses or industrial organizations is highly desirable.
Strong knowledge of tender pricing, cost analysis, invoicing, account reconciliation and financial reporting.
Understanding of VAT, withholding tax, purchase orders, contractual payment terms and receivables management.
Proficiency in Microsoft Excel and familiarity with accounting software or ERP systems.
Excellent analytical, numerical, organizational, communication and negotiation skills.
Ability to manage multiple tenders, customer accounts and deadlines simultaneously.
High integrity, attention to detail, accountability and professional discipline.

PERFORMANCE EXPECTATIONS

Accurate, competitive and timely tender submissions.
Effective tender tracking and follow-up to improve bid conversion.
Strong cost control and protection of company profit margins.
Accurate invoicing, account reconciliation and timely receivables follow-up.
Compliance with client tender requirements and contractual obligations.
Reliable commercial reporting and effective coordination across accounting, sales, procurement and technical teams.