Medical Administrative Assistant Position at HealX Medical Centre & Urgent Care – Join Our Healthcare Team in Brampton
Visa Note
HealX Medical Centre & Urgent Care welcomes applications from international candidates. While this employer has indicated they are open to hiring candidates with or without valid Canadian work permits, applicants must confirm their visa/work permit eligibility directly with the employer during the application process. International candidates are encouraged to apply for this opportunity to join Canada’s healthcare system.
Job Overview
HealX Medical Centre & Urgent Care is seeking a dedicated Medical Administrative Assistant to join our healthcare team in Brampton, Ontario. This permanent, full-time position offers an hourly wage of $36.10 with the opportunity to work 35 to 40 hours per week. As a key member of our administrative team, you will play a crucial role in ensuring the smooth operation of our medical centre and providing exceptional support to both patients and healthcare professionals.
About HealX Medical Centre & Urgent Care
HealX Medical Centre & Urgent Care is a healthcare facility committed to providing high-quality medical services to the Brampton community. Our team of healthcare professionals works collaboratively to deliver patient-centered care in a compassionate and efficient environment. We value diversity and welcome individuals from all backgrounds to apply for our available positions.
Location Details
This position is located at 10930 Goreway Drive, suite # CX2, Brampton, ON L6P 4N4. The work is on-site, requiring physical presence at our medical facility. Brampton is a diverse city in the Greater Toronto Area with excellent transportation connections and a multicultural community that welcomes newcomers to Canada.
Employment Terms
This is a permanent, full-time position with competitive compensation of $36.10 per hour. The schedule includes morning, day, and evening shifts, with overtime required as needed. The position is available to start as soon as possible, and we currently have one vacancy available in our administrative team.
Required Skills and Experience
Applicants must have proficiency in Microsoft Office Suite including MS Word, MS Excel, MS Windows, and MS Outlook. These technical skills are essential for performing the administrative duties required in a medical setting. Previous experience in a healthcare or administrative environment is considered an asset, though not explicitly required for this position.
Key Responsibilities
As a Medical Administrative Assistant at HealX Medical Centre, your responsibilities will include coordinating the flow of information throughout the facility. You will interview patients to obtain case histories, ensuring accurate documentation of patient information for healthcare providers. This role requires strong communication skills and attention to detail.
Administrative Duties
You will be responsible for opening and distributing regular and electronic incoming mail and other materials. Additionally, you will schedule and confirm patient appointments, manage the office calendar, and ensure efficient coordination of healthcare services. These tasks are critical to maintaining the smooth operation of our medical centre.
Staff Training and Support
A significant aspect of this role involves training staff in procedures and in the use of current software systems. You will assist team members in adapting to new technologies and ensure all administrative staff are properly trained on office procedures and medical documentation requirements.
Documentation and Records Management
You will complete insurance and other claim forms accurately and efficiently. Maintaining an organized filing system is essential, as you will be responsible for ordering supplies, maintaining inventory, and ensuring all necessary documentation is properly stored and accessible when needed.
Administrative Coordination
The position requires you to determine and establish office procedures and routines that enhance efficiency and productivity. You will enter and format electronically-based medical reports and correspondence, prepare spreadsheets and documents for review, and ensure all administrative processes follow healthcare industry standards.
Confidentiality and Patient Privacy
As a medical administrative assistant, you will initiate and maintain confidential medical files and records. Patient privacy is paramount in healthcare settings, and this role requires strict adherence to privacy regulations and confidentiality protocols at all times.
Meeting Coordination
You will prepare draft agendas for meetings and take, transcribe, and distribute minutes. This responsibility ensures that important discussions and decisions are properly documented and communicated to all relevant team members, facilitating effective communication within the organization.
Data Management
Performing accurate data entry is a critical function of this position. You will be responsible for inputting patient information, updating records, and ensuring data integrity across all systems. Attention to detail and accuracy are essential skills for this aspect of the role.
Customer Service Excellence
Providing exceptional customer service is a key component of this position. You will interact with patients, healthcare providers, and other stakeholders, ensuring a positive experience for all individuals who contact or visit our medical facility. Excellent interpersonal skills and a professional demeanor are required.
Travel and Logistics Management
Occasionally, you may be required to arrange travel, related itineraries, and make reservations for staff or medical purposes. This aspect of the role requires organizational skills and the ability to coordinate logistics efficiently.
Who Can Apply
The employer accepts applications from Canadian citizens and permanent or temporary residents of Canada. Additionally, other candidates with or without a valid Canadian work permit are encouraged to apply. This inclusive hiring approach creates opportunities for skilled individuals from around the world to join Canada’s healthcare system.
How to Apply
To apply for this Medical Administrative Assistant position, please follow the application process outlined by HealX Medical Centre & Urgent Care. Interested candidates should submit their resume and cover letter highlighting their relevant experience with Microsoft Office Suite and any administrative or healthcare experience. Be prepared to discuss your availability for morning, day, and evening shifts during the application process.
Why Choose Brampton
Brampton is a vibrant, multicultural city that offers an excellent quality of life for newcomers. With diverse communities, affordable housing options, and proximity to Toronto, Brampton provides an ideal location for immigrants establishing their new life in Canada. The city has excellent public transportation, educational institutions, and healthcare facilities.
Career Growth Opportunities
Joining HealX Medical Centre & Urgent Care offers opportunities for professional development within Canada’s healthcare sector. As you gain experience in medical administration, you may pursue further certifications or advance to supervisory or specialized administrative roles within the healthcare industry.
Benefits of Working in Healthcare
A career in healthcare administration offers the satisfaction of contributing to patient care while working in a dynamic and rewarding environment. Healthcare professionals are in high demand across Canada, providing job security and numerous opportunities for career advancement in a field that makes a difference in people’s lives daily.
Next Steps
If you are a motivated individual with strong organizational skills and a desire to work in healthcare administration, we encourage you to apply for this position at HealX Medical Centre & Urgent Care. Your application will be reviewed, and qualified candidates will be contacted for an interview. Please ensure your application highlights your proficiency with Microsoft Office Suite and any relevant experience that would make you an excellent fit for our team.
Job Reference Information
This job is posted with reference number #3466870 on Job Bank. For additional information about this position or to submit your application, please contact HealX Medical Centre & Urgent Care directly through the appropriate application channels specified by the employer.