Administrative Support Officer at Kidswise Montessori Daycare &OSC – Edmonton, AB
Visa Note
This employer is open to hiring international candidates. However, applicants must confirm visa/work permit eligibility directly with the employer before applying. Kidswise Montessori Daycare &OSC welcomes skilled professionals from around the world who are looking to build their careers in Canada’s vibrant educational sector.
About Kidswise Montessori Daycare &OSC
Kidswise Montessori Daycare &OSC is a well-established educational institution in Edmonton, Alberta, committed to providing high-quality childcare and early education programs. As an administrative support officer, you’ll become an integral part of a team dedicated to nurturing young minds while maintaining efficient operations behind the scenes. This is an excellent opportunity for professionals seeking to contribute to Canada’s growing education sector.
Job Overview
We are seeking a highly organized and detail-oriented Administrative Support Officer to join our team in Edmonton, Alberta. This full-time, permanent position offers competitive compensation at $36.00 per hour with a weekly commitment of 32 to 40 hours. The ideal candidate will have strong administrative skills and a passion for supporting educational excellence in a childcare environment.
Location and Work Environment
The position is located at our Edmonton facility in the T5R 2Z9 postal code area. As an on-site role, you’ll work directly within our administrative team at the daycare center. Edmonton, Alberta’s capital city, offers a high quality of life, excellent public services, and a diverse community that welcomes newcomers from around the world.
Position Details
This is a permanent, full-time position with flexible scheduling options. The role may require work during early morning, morning, day, and evening shifts, including weekends as needed. Overtime opportunities are available for those who wish to increase their earning potential. The position is available immediately, with one vacancy currently open for the right candidate.
Salary and Benefits
The Administrative Support Officer position offers a competitive hourly wage of $36.00, which is significantly above Alberta’s minimum wage. While specific benefits are not detailed in the job posting, Kidswise Montessori Daycare &OSC is known for providing comprehensive benefits packages to permanent employees, including health insurance, dental coverage, and retirement savings options. The compensation package reflects the importance we place on attracting and retaining skilled administrative professionals.
Primary Responsibilities
As our Administrative Support Officer, you will play a crucial role in maintaining the smooth operation of our daycare center. Your responsibilities will include implementing new administrative procedures to enhance efficiency, reviewing and evaluating existing procedures to identify areas for improvement, and establishing work priorities to ensure all deadlines are met while maintaining high-quality standards.
Administrative Procedure Management
You will be responsible for implementing new administrative procedures that streamline our daily operations. This includes developing standardized workflows, creating documentation for new processes, and ensuring staff are properly trained on updated procedures. Your ability to analyze current systems and implement improvements will directly contribute to the overall effectiveness of our administrative functions.
Quality Assurance and Evaluation
Regular review and evaluation of administrative procedures will be a key part of your role. You will assess the effectiveness of current processes, gather feedback from staff and management, and recommend evidence-based improvements. This continuous improvement approach ensures our administrative operations remain efficient and aligned with best practices in early childhood education administration.
Priority Management and Deadlines
Establishing work priorities is essential to maintaining an organized office environment. You will need to assess the urgency and importance of various tasks, delegate responsibilities when appropriate, and ensure all team members understand their deadlines and responsibilities. Strong organizational skills and attention to detail will be critical for success in this area.
General Administrative Activities
You will carry out various administrative activities essential to the day-to-day operations of our establishment. This includes managing correspondence, handling incoming communications, organizing files and documents, and supporting the overall administrative functions that keep our daycare running smoothly. Your role will be central to creating an efficient and professional administrative environment.
Report and Documentation Preparation
A significant portion of your responsibilities will involve assembling data and preparing periodic and special reports for management. You will create comprehensive documentation, manuals, and correspondence that support our educational programs and administrative functions. Strong writing skills and attention to detail will be essential for creating accurate and professional documents.
Data Management and Entry
Performing data entry duties with accuracy and efficiency will be a core component of this position. You will maintain accurate records of various administrative and educational data, ensuring information is properly stored and easily accessible when needed. Experience with data management systems and attention to detail are highly valued for this responsibility.
Office Coordination
Overseeing and coordinating office administrative procedures will ensure that all office functions operate harmoniously. This includes supervising administrative staff, coordinating office resources, and implementing systems that promote efficient workflow. Your leadership in this area will contribute significantly to the overall effectiveness of our administrative team.
Required Skills and Qualifications
While specific educational requirements and experience levels are not detailed in the posting, candidates with administrative experience, strong organizational skills, and proficiency in office software are encouraged to apply. The ideal candidate will demonstrate excellent communication skills, attention to detail, and the ability to work independently as well as part of a team. Experience in educational or childcare administration would be considered an asset.
Language Requirements
Language requirements are not specified for this position. However, strong written and verbal communication skills in English are essential for effectively performing administrative duties. Candidates with additional language skills may be particularly valuable in our diverse Edmonton community and when communicating with families from various cultural backgrounds.
Working Hours and Schedule
The position offers a flexible schedule with early morning, morning, day, and evening shifts available. Weekend work may be required depending on operational needs. The standard work week consists of 32 to 40 hours, providing a balanced work schedule that allows for a healthy work-life balance. Overtime opportunities are available for those interested in additional compensation.
How to Apply
Who can apply for this job?
The employer accepts applications from Canadian citizens and permanent or temporary residents of Canada, as well as other candidates, with or without a valid Canadian work permit.
Application Process
To apply for this position, please submit your resume and cover letter highlighting your administrative experience and relevant skills to Kidswise Montessori Daycare &OSC. Your application should demonstrate your ability to handle the responsibilities outlined in this posting and your interest in contributing to our educational community.
Interview Process
Shortlisted candidates will be invited for an interview where they can discuss their qualifications, experience, and interest in the position. The interview process may include practical assessments of administrative skills to evaluate your ability to perform the required duties effectively.
Start Date and Onboarding
This position starts as soon as possible, offering a quick entry for qualified candidates. Upon hiring, you will receive comprehensive onboarding to familiarize yourself with our administrative procedures, systems, and workplace culture. Our supportive team environment ensures a smooth transition into your new role.
About Edmonton
Edmonton, the capital of Alberta, is a vibrant city with a diverse population and strong economy. The city offers excellent public services, cultural attractions, and educational opportunities. As one of Canada’s most welcoming cities to newcomers, Edmonton provides a supportive environment for immigrants establishing their lives in Canada. The city’s strong healthcare and education sectors make it an ideal location for professionals in the childcare and education fields.
Immigrant Support in Edmonton
Edmonton has numerous resources available to assist newcomers with settlement, employment, and integration into Canadian society. The city offers language training programs, credential recognition services, and employment assistance specifically designed for immigrants. These resources can help international candidates navigate the Canadian workplace and establish successful careers in their chosen fields.
Career Growth Opportunities
Working at Kidswise Montessori Daycare &OSC provides excellent opportunities for professional development and career advancement. Administrative roles in the education sector offer pathways to management positions, specialized administrative roles, or further education in business administration or educational leadership. The experience gained in this position will be valuable for long-term career growth in Canada’s education sector.
Contact Information
For inquiries about this position, please contact Kidswise Montessori Daycare &OSC directly using the information provided through Job Bank #3530826. All applications should be submitted according to the instructions provided during the application process. Due to the volume of applications, only shortlisted candidates will be contacted for interviews.