Administrative Assistant Position at First Choice Foods – Join Our Team in Burnaby, BC

Visa Note

First Choice Foods is pleased to accept applications from international candidates. If you are a citizen of another country planning to relocate to Canada, you may be eligible for this position. The employer accepts applications from candidates with or without a valid Canadian work permit. However, it is essential to confirm your visa/work permit eligibility directly with the employer before applying.

About First Choice Foods

First Choice Foods is a well-established company in the food industry, committed to quality and excellence. We are seeking a dedicated Administrative Assistant to join our team in Burnaby, British Columbia. This is an excellent opportunity for individuals looking to build their career in a supportive and professional environment in one of Canada’s most vibrant regions.

Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our daily operations. The successful candidate will play a crucial role in ensuring the smooth functioning of our office environment. This permanent, full-time position offers competitive compensation and the opportunity to grow with our company.

Key Responsibilities

As an Administrative Assistant at First Choice Foods, you will be responsible for a variety of administrative tasks that keep our operations running smoothly. Your duties will include arranging and coordinating seminars, conferences, and other company events. You will also be responsible for recording and preparing minutes of meetings, seminars, and conferences to ensure all important information is accurately documented and shared with relevant stakeholders.

Office Management

You will play a key role in determining and establishing office procedures and routines to maximize efficiency and productivity. This includes managing office supplies, equipment, and facilities to ensure a well-organized and functional workspace. Your attention to detail will be crucial in maintaining an orderly environment where employees can focus on their core responsibilities.

Communication and Coordination

The Administrative Assistant position requires excellent communication skills. You will be responsible for answering telephone calls and relaying messages to appropriate personnel. Additionally, you will handle electronic inquiries from clients, partners, and employees, ensuring timely and professional responses. You will also schedule and confirm appointments, both internally and externally, to ensure efficient time management throughout the organization.

Documentation and Record Keeping

Your responsibilities will include typing and proofreading correspondence, forms, and other documents to ensure accuracy and professionalism. You will also set up and maintain both manual and computerized information filing systems, ensuring that all company records are properly organized, secure, and easily accessible when needed. This role requires meticulous attention to detail and strong organizational skills.

Travel and Event Coordination

You will arrange travel, related itineraries, and make reservations for employees as needed. This includes booking flights, accommodations, ground transportation, and other travel-related services. You may also be responsible for coordinating company events, conferences, and meetings, including venue selection, catering arrangements, and logistical support.

Information Management

Compiling data, statistics, and other information will be an important aspect of this role. You will gather and organize information from various sources, prepare reports, and present data in a clear and concise manner. This information will be used by management to make informed decisions and track key performance indicators.

Location and Workplace

This position is located in Burnaby, British Columbia, with postal code V5J 5M8. The work location is on-site, meaning you will be working directly at our office facility. Burnaby is a vibrant city in the Greater Vancouver area, offering excellent quality of life, diverse cultural experiences, and convenient access to urban amenities and natural beauty.

Compensation and Benefits

We offer a competitive hourly wage of $28.85 for this full-time position. The position is 40 hours per week, with work available during early morning, morning, and day shifts. While specific benefits details are not provided, First Choice Foods is committed to providing a comprehensive compensation package that recognizes your skills and contributions to our team.

Requirements and Qualifications

While specific educational and experience requirements are not detailed in the job posting, we are seeking candidates with strong administrative skills, excellent communication abilities, and proficiency in office software applications. Previous experience in an administrative or support role would be considered an asset. We value reliability, professionalism, and the ability to work independently as well as part of a team.

Living in Burnaby, BC

Burnaby offers an excellent quality of life for newcomers to Canada. The city features diverse neighborhoods, excellent schools, and abundant recreational opportunities. With its proximity to Vancouver, Burnaby provides easy access to urban amenities while maintaining a more affordable cost of living. The city is known for its multicultural atmosphere, making it an ideal destination for immigrants from around the world.

Support for Newcomers

First Choice Foods understands that relocating to a new country can be challenging. We are committed to supporting our international employees throughout their transition to Canada. Our team will provide guidance on workplace culture, expectations, and professional practices in the Canadian business environment. We also offer information about local settlement services and resources available to newcomers in the Burnaby area.

Company Culture

At First Choice Foods, we foster a collaborative and inclusive workplace where every team member is valued. We believe in creating an environment where diverse perspectives contribute to innovation and success. Our company culture emphasizes respect, teamwork, and continuous learning. We encourage professional development and provide opportunities for employees to expand their skills and advance their careers within the organization.

Opportunities for Growth

This Administrative Assistant position offers a solid foundation for career growth within First Choice Foods. We recognize and reward initiative, dedication, and performance. Many of our current managers and team leaders began their careers in administrative positions. We provide ongoing training, mentorship opportunities, and clear pathways for advancement for motivated employees who demonstrate potential and commitment.

Work-Life Balance

We understand the importance of maintaining a healthy work-life balance. Our standard work week consists of 40 hours, providing ample time for personal pursuits, family activities, and community engagement. Burnaby offers numerous parks, recreational facilities, and cultural events that contribute to a fulfilling lifestyle outside of work. The city’s excellent public transportation system makes commuting convenient and stress-free.

Community Involvement

First Choice Foods is committed to being an active and responsible member of the Burnaby community. We encourage our employees to participate in volunteer activities and community events. The company supports various local initiatives and charitable organizations, providing opportunities for team members to contribute to causes they care about. This commitment to community building extends to our workplace culture, where collaboration and mutual support are highly valued.

How to Apply

Who can apply for this job? The employer accepts applications from Canadian citizens and permanent or temporary residents of Canada. Other candidates, with or without a valid Canadian work permit, are also encouraged to apply. To be considered for this position, please submit your resume and a cover letter outlining your relevant experience and qualifications to First Choice Foods. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Next Steps

If you are interested in joining our team as an Administrative Assistant, we encourage you to apply as soon as possible. This position is available to start immediately and represents a great opportunity for individuals looking to establish themselves in the Canadian workforce. First Choice Foods is an equal opportunity employer committed to diversity and inclusion in the workplace. We welcome applications from candidates of all backgrounds who possess the skills and dedication needed to succeed in this role.