Administrative Assistant Position at Best Western Hotel – Join Our Team in Beautiful Vancouver
About Best Western Hotel
Best Western Hotel is a renowned hospitality establishment located in the heart of Vancouver, British Columbia. As part of the world’s largest hotel chain, we pride ourselves on providing exceptional service and comfortable accommodations to guests from around the globe. Our commitment to excellence and customer satisfaction has made us a preferred destination for travelers and a desirable workplace for hospitality professionals.
Position Overview
We are currently seeking a highly motivated and detail-oriented Administrative Assistant to join our team. This is a fantastic opportunity for individuals looking to establish themselves in the Canadian hospitality industry while enjoying the vibrant lifestyle that Vancouver has to offer. The position offers competitive compensation and a stable work environment in a growing company.
Location Details
Our hotel is conveniently situated at 1041 SW Marine Drive in Vancouver, BC V6P 6L6. This location provides easy access to public transportation, major shopping centers, dining establishments, and recreational facilities. Vancouver is consistently ranked as one of the most livable cities in the world, offering a perfect balance of urban amenities and natural beauty.
Compensation and Benefits
Competitive Salary
We offer a competitive hourly wage of $28.90 CAD for this full-time position. This rate reflects the important contributions our administrative staff makes to the smooth operation of our hotel. The salary is above industry standards and provides a comfortable living wage for individuals relocating to Vancouver.
Work Schedule
This is a full-time position requiring 40 hours of work per week. The specific schedule will be determined based on the operational needs of the hotel, but we strive to provide consistent and reasonable working hours that allow for work-life balance.
Permanent Employment
This is a permanent employment position, offering job security and the opportunity for long-term career growth within our organization. We value our employees and provide a supportive work environment where individuals can develop their skills and advance their careers.
Visa and Immigration Information
Who Can Apply
Best Western Hotel welcomes applications from diverse candidates, including:
- Canadian citizens
- Permanent residents of Canada
- Temporary residents of Canada
- International candidates with or without a valid Canadian work permit
While we are open to hiring international candidates, all applicants must confirm their visa/work permit eligibility directly with our Human Resources department. We are committed to supporting qualified candidates through the immigration process when possible.
Relocation Support
For international candidates who require relocation assistance, we can provide guidance on the Canadian immigration process and help connect you with resources for settling in Vancouver. Our team understands the challenges of relocating to a new country and is committed to making your transition as smooth as possible.
Position Responsibilities
Administrative Duties
As an Administrative Assistant at Best Western Hotel, you will play a crucial role in ensuring the smooth operation of our front office and administrative functions. Your responsibilities will include a wide range of tasks that support various departments within the hotel, making this an excellent opportunity to gain comprehensive experience in hotel administration.
Meeting and Event Coordination
You will be responsible for arranging and coordinating seminars, conferences, and other hotel events. This includes managing logistics, preparing materials, ensuring proper setup of facilities, and recording minutes of meetings and conferences. Your attention to detail will be essential in ensuring these events run smoothly and meet the expectations of our guests and clients.
Office Management
The position involves establishing and maintaining office procedures and routines that ensure efficient workflow. You will be responsible for maintaining a well-organized office environment, managing incoming communications, and ensuring that all administrative processes are followed consistently.
Communication Management
You will serve as a primary point of contact for internal and external communications. This includes answering telephone calls, relaying messages, responding to electronic inquiries, and directing guests and staff to the appropriate contacts. Your professional communication skills will be vital in maintaining our hotel’s reputation for excellent service.
Documentation and Records
The Administrative Assistant is responsible for creating, maintaining, and managing both manual and computerized filing systems. You will type and proofread correspondence, forms, and other documents, ensuring accuracy and consistency in all written communications. Attention to detail and strong organizational skills are essential for this aspect of the role.
Travel and Logistics
You will arrange travel plans, related itineraries, and make reservations for staff and management as needed. This requires proficiency in travel booking systems and excellent organizational skills to ensure all details are properly coordinated.
Inventory and Supply Management
The position includes ordering office supplies and maintaining inventory records. You will be responsible for tracking inventory levels, placing orders as needed, and ensuring that the office is adequately stocked with necessary supplies.
Required Skills and Qualifications
Core Competencies
While specific formal education requirements are not specified, we seek candidates with strong administrative skills and attention to detail. Proficiency in office software applications such as Microsoft Office Suite (Word, Excel, Outlook) is essential. Experience with hotel management systems or similar administrative software would be considered an asset.
Language Requirements
Strong written and verbal communication skills in English are required for this position. Additional language skills, particularly those relevant to Vancouver’s diverse community such as Mandarin, Cantonese, Punjabi, or French, would be considered an advantage but are not mandatory.
Professional Experience
Previous experience in an administrative or secretarial role is preferred, particularly within the hospitality industry. However, we also welcome recent graduates or career changers who demonstrate strong potential and a willingness to learn. The ideal candidate will have excellent organizational skills, be able to multitask effectively, and maintain composure in a fast-paced environment.
How to Apply
Application Process
To apply for this position, please submit your resume and a cover letter outlining your interest in the Administrative Assistant role at Best Western Hotel. Your application should highlight your relevant skills, experience, and any language abilities that could benefit our diverse guest population.
Required Documents
All applicants should include:
- A current resume detailing your work history and qualifications
- A cover letter explaining your interest in this position and what you can bring to our team
- Proof of eligibility to work in Canada (if applicable)
- References from previous employers (will be requested at later stage)
International candidates should also include information about their current immigration status and work permit availability if applicable.
Contact Information
Applications should be submitted through Job Bank #3577909 or directly to our hotel’s Human Resources department. For inquiries about the position, please contact our HR team at the hotel during regular business hours. We appreciate all applications but will only contact candidates selected for an interview.
About Living in Vancouver
Quality of Life
Vancouver consistently ranks among the most livable cities in the world, offering a high quality of life with excellent healthcare, education, and recreational opportunities. The city’s diverse population creates a welcoming environment for newcomers, with numerous cultural festivals, community events, and support services for immigrants.
Employment Opportunities
Beyond this position, Vancouver offers a thriving job market across various industries. The city is a major economic center in Western Canada, with opportunities in technology, tourism, healthcare, and professional services. Many immigrants find that their skills are highly valued in the Canadian workplace.
Cultural Diversity
As one of Canada’s most multicultural cities, Vancouver celebrates diversity and welcomes people from all backgrounds. The city offers numerous cultural communities, ethnic neighborhoods, and international cuisine, making it easy for newcomers to find familiar elements while embracing Canadian culture.
Equal Opportunity Employer
Our Commitment
Best Western Hotel is an equal opportunity employer committed to creating a diverse and inclusive workplace. We celebrate diversity and are committed to creating an environment of mutual respect where everyone can contribute to their full potential. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Inclusive Workplace
We recognize the value that diverse perspectives bring to our organization and are committed to providing reasonable accommodations for employees with disabilities. If you require accommodation during the application process or throughout employment, please inform our Human Resources department, and we will work with you to ensure your needs are met.
Join Our Team
We invite you to apply for this exciting opportunity to join the Best Western Hotel team in Vancouver. Whether you’re a local resident or considering relocating to Canada, this position offers a stable career in a welcoming environment with growth opportunities. We look forward to reviewing your application and potentially welcoming you to our hospitality family.