Warehouse Assistant at Future Resilience and Development Foundation (FRAD)

Future Resilience and Development Foundation (FRAD) is a registered non-profit organization with the corporate affairs commission (CAC) with No CAC/IT/NO/139393 in accordance with the Nigerian Law in 2019. The organization was established with the sole aim and objective to promote social service through community development projects that ensure meaningful access to services for people in need. The organization also aims to build the Resilience of vulnerable populations, especially women and children to create a safe space for them to feel safe, and free from all forms of harm. We aim to reduce illiteracy through various education programs to ensure children are supported to go to school remain in school and become good citizens.Purpose of the Position 

The Warehouse Assistant is responsible for supporting the effective management of the  organization’s warehouse operations, including receiving, storing, recording, and issuing goods  and materials in accordance with organizational policies and procedures. The position ensures  proper stock control, accurate documentation, safe storage of items, and timely distribution of  supplies to support program implementation and operational activities. The Warehouse Assistant  also assists in maintaining inventory records, updating stock cards, and ensuring accountability  and transparency in all warehouse transactions. 

Key Responsibilities 

Goods Receiving and Verification 

Receive all goods delivered to the FRAD Foundation warehouse and verify them against the Purchase Order, Delivery Note, and Goods Received Note (GRN). 
Check the quantity, quality, and condition of items before acceptance and report any  discrepancy or damage to the Procurement and Logistics Manager. 

Proper Storage and Arrangement

Ensure all items are properly labeled, organized, and stored according to FRAD  Foundation warehouse management procedures. 
Maintain appropriate storage conditions to prevent damage, loss, or deterioration of  items. 

Inventory and Stock Management 

Maintain accurate stock cards and inventory records for all items received and issued  from the warehouse. 
Ensure all stock movements are recorded promptly in the FRAD Foundation ERP system  and physical records. 

Stock Issuance and Distribution 

Issue warehouse items only against approved store release forms or requisitions. Ensure all items released are properly documented and acknowledged by the receiving  department or program team. 

Stock Monitoring and Replenishment 

Monitor stock levels and inform the Procurement and Logistics Manager when items  reach minimum stock levels 
Support procurement planning by providing accurate stock information when required. 6. Stock Counts and Inventory Control 

Stock Counts and Inventory Control

Participate in regular physical inventory counts and stock verification exercises. Assist in reconciling physical stock balances with stock records and ERP reports. 

Warehouse Safety and Cleanliness 

Maintain a clean, organized, and secure warehouse environment at all times. Ensure compliance with safety standards, including proper stacking, handling, and  storage of materials. 

Documentation and Record Keeping 

Maintain proper filing of all warehouse documents including GRNs, delivery notes, stock  cards, store release forms, and inventory reports. 
Ensure all documentation is complete and available for internal and external audits. 9. Support to Program and Logistics Activities 

Support to Program and Logistics Activities

Assist in loading, offloading, and dispatching goods to project locations and field offices  when required.
Support logistics and program teams in the preparation and distribution of program  materials. 

Compliance with Organizational Policies 

Ensure all warehouse operations comply with FRAD Foundation supply chain policies  and procedures. 
Maintain accountability, transparency, and proper control of all items stored in the  warehouse. 

Performance Measures 

Performance will be assessed based on: 
Inventory accuracy between physical stock and stock records 
Timely receiving and recording of goods 
Timely issuance of items based on approved requests 
Proper completion and filing of warehouse documents 
Clean, organized, and safe warehouse environment 
Timely reporting of minimum stock levels 
Participation in regular stock counts and reconciliation 
Compliance with FRAD Foundation policies and procedures 
Prevention of stock loss, damage, or expiry 

Qualifications and Experience 

Minimum Requirements 

Diploma, HND or Bachelor’s degree related field. 
Minimum of three (2) years’ experience in humanitarian response, particularly in advocacy  and community engagement. 
Strong computer skills including Microsoft Office. 
Demonstrated ability to multitask and work under pressure. 
Required Competencies, Skills and Personal Attributes 
Basic knowledge of warehouse and inventory management 
Ability to maintain accurate stock records and documentation 
Good organizational and time management skills 
Basic computer skills (Microsoft Excel, inventory systems/ERP) 
Attention to detail and accuracy in handling stock and records 
Ability to work under pressure and meet deadlines 
Good communication and teamwork skills 
High level of integrity, accountability, and reliability 
Ability to follow procedures and organizational policies
Basic understanding of warehouse safety and storage practices