Finance Officer at Premiere Urgence Internationale (PUI)
WHO ARE WE ?
Emergency First International is an international NGO, non-profit, apolitical and secular. Emergency First International was born from the merger between two French NGO Première Urgence and Aide Médicale Internationale.
First International Emergency assists civilian victims, marginalized or excluded by the effects of natural disasters, wars and economic collapse situations.
Our vocation is to defend the fundamental rights of the person, as defined in the Universal Declaration of Human Rights of 1948 man.
Let’s help them do without us
Our goal is to provide a comprehensive response to all the basic needs of populations affected by humanitarian crises in the urgency to help them regain independence and dignity.
Our mission: to help populations affected by humanitarian crises by giving them the ability to regain control of their destiny
Currently our projects are conducted in 22 countries by dan s 2650 national staff, 145 expatriates and 63 employees at headquarters.Locations: Bama LGA and Monguno LGA, Borno
General Objective
The Finance officer assists the Finance Manager in all the activities related to finance and cash management.
Responsibilities and Tasks
Treasury & Cash Follow-up:
Control the management of the petty cash by the finance assistant
Ensure that the daily physical inventory of the petty cash is accurate, and report any discrepancies to his/her line manager
Ensure availability of cash at base level and forecast any cash issue
Prepare the weekly cash forecast and request at base level
Prepare and validate any checks done at base level
Monitor due dates for payments of contracts
Follow-up with regular payments
Guarantee security of the cash and confidentiality of information
Finance & Accounting Management:
Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures
Record all expenses made through bank in the excel books on a daily basis, and to properly fill in the information needed (date, accounting code, project, budget code, etc.)
Monitor the voucher process, and the quality of archiving of the invoices, as per the donor’s rules and regulations
Guarantee the quality of the archiving process at base level
Consolidate and check the accuracy of data of base accountancy.
Prepare the monthly accounting closure for the base
Participate in the consolidation of budget follow-ups
Prepare the weekly financial forecast of the base, compile it, and send it to the Finance Manager for validation
Collect all invoices exempted from the VAT
Issue a monthly With Holding Tax report
Prepare the bank reconciliation at the end of each month
Prepare the annual closing documents for the base
Prepare the external audit visits (donor and coordination visits)
Team Management:
Plan and supervise tasks of the team on daily basis
Update the leave plan for the team
With Finance manager support conduct appraisal, define and follow up objectives for team members in order to improve their performance
Support the Finance manager in staff recruitment
Ensure that the team complies with PUI policies and procedures
The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.
The employee could be requested to perform other tasks as his/her line manager may judge necessary.
Priorities of the department:
To follow in a timely manner the monthly accountancy calendar
To implement successfully bank payment to reduce cash payment as much as possible
To ensure the accountancy hard copies quality.