Data Entry Clerk at Society for Women Development & Empowerment of Nigeria – SWODEN

We are a non-­governmental organisation which focuses on women and young people, SWODEN will design and provide innovative and quality health, educational, economic development and social protection services to its target groups in collaboration with other organisations to improve their quality of lives.

Our focus are on women, girls & children. The groups constitutes a large percentage of our population and mostly neglected in policy formulation and implementations. We design and provide innovative and quality services [i.e. Reproductive Health, HIV/AIDS, STI, Malaria and TB, Agriculture, Educational and Economic development) to our target groups in both rural and urban communities of Nigeria, This is in collaboration with the communities and other organizations.

Our head office is situated in Kano and branches in Jigawa, Katsina, Nasarawa states and Federal capital territory of the northern Nigeria and working in collaboration with NGOs in Bauchi, Gombe, Kaduna, and Yobe states to implement programmes. We provide community based services in the fourty-four (44) Local Government Areas of Kano, four (9) LGAs in Jigawa and three (9) LGAs in Katsina, states respectively. These services include among others: Advocacy, capacity building of stakeholders, Awareness creation, qualitative health care services, supply of basic equipment and drugs to health facilities, income generation skills transfer training, provision of micro credit loan to women and youth people to establish of improve businesses, support to public and community schools, support for PLWHAs, Orphans and Vulnerable Children (OVC). We work with different groups to create awareness on identified needs, support communities to address issues using locally available human and material resources for ownership and sustainability

SWODEN in collaboration with other organization such as Packard Foundation, CEDPA and The National Agency for the Control of AIDS/WordBank, USAID­MARKETS, DFID, FHI/GHAIN/HAS, FHI360, Mercy coorps, J4A, NSRP, ARFH and Jigawa /Katsina/Nasarawa States and FCT Agencies for the control of AIDS to provide services at the community level using different strategies through grants

We have touched lives of numerous number of people in over 10 states we are currently working in. This is in accordance with our Strategic Plan [2013-2016) SWODEN is one of the organizations that received focused and intensive organizational effectiveness services from MSA through Organizational Effectiveness grant from Packard Foundation in 2009. MSA supported SWODEN to design and facilitate a participatory strategic review and planning process that produced the second strategic plan of the organization. This plan articulated a number of programmatic and institutional options for growth and development of the organization. Presently, our staff strength is 47 (full ­time and part ­time) and over Seven hundred and eighty five (785) trained/volunteers.Purpose of the Position

The Data Entry Clerk (DEC) will support the project by ensuring timely, accurate, and complete entry of project data into designated databases and reporting systems. The officer will assist in maintaining data quality, proper documentation, and efficient management of project information to support monitoring, reporting, and decision-making processes.

Key Responsibilities

The Data Entry Clerk shall:

Enter project data accurately into databases, spreadsheets, and reporting systems.
Verify and review collected data for completeness, accuracy, and consistency before entry.
Maintain organized electronic and hardcopy filing systems for project records and documents.
This document is the copyright property of SWODEN Nigeria. Sharing or unauthorized usage by any party without prior approval will be deemed illegal.
Support data cleaning, validation, and routine quality checks.
Compile activity attendance sheets, beneficiary records, and field data submissions.
Assist the MEAL Officer in generating routine reports and data summaries.
Ensure confidentiality and secure handling of sensitive project information.
Track and update project databases regularly.
Support field teams in resolving data discrepancies and missing information.
Maintain backup copies of electronic data and documentation.
Support monitoring and evaluation activities through timely data entry and documentation.
Assist during surveys, assessments, and data collection exercises when required.
Ensure compliance with organizational data protection and safeguarding policies.

Qualifications and Experience

Essential

Diploma, ND, HND, or Bachelor’s degree in Computer Science, Statistics, Information Management, Social Sciences, or related field.
Minimum of 1–2 years’ experience in data entry, data management, or administrative support.
Good computer skills, especially in Microsoft Excel, Word, and data entry software.
Strong attention to detail and accuracy.
Good organizational and record-keeping skills.
Ability to manage large volumes of data efficiently.
Good communication and interpersonal skills.
Fluency in English; knowledge of Hausa language is highly desirable.

Desirable

Experience working with NGOs or donor-funded projects.
Familiarity with KoboToolbox, DHIS2, or other data collection platforms.
Experience supporting health or community development projects.

Core Competencies

Accuracy and attention to detail.
Data management and documentation skills.
Confidentiality and professionalism.
Time management and organizational skills.
Problem-solving ability.
Ability to work under pressure and meet deadlines.
Teamwork and collaboration.
This document is the copyright property of SWODEN Nigeria. Sharing or unauthorized usage by any party without prior approval will be deemed illegal.

Deliverables

The Data Entry Clerk will be responsible for delivering:
Accurate and timely data entry reports.
Updated project databases and records.
Clean and validated datasets.
Organized electronic and hardcopy documentation systems.
Activity attendance and beneficiary records.
Routine data summaries and reporting support.
Proper backup and storage of project information.