Admin and Facility Officer at Elizabeth Maddeux

Elizabeth Maddeux Limited was established to address the human resource challenges faced by small and medium-scale enterprises. Our goal is to facilitate organizational growth by providing comprehensive human resource services. We specialize in industries such as banking and non-banking financial institutions, pharmaceuticals, fast-moving consumer goods, manufacturing, fintechs, telecommunications, and retail.Our client in the pharmaceutical industry, is seeking an experienced and strategic Admin and Facility
Officer to lead and optimize end-to-end business operations. The Admin and Facility Officer will be
responsible for overseeing the day-to-day administrative operations and facility management of the
organization. This role ensures a safe, efficient, and well-maintained working environment while
providing administrative support to enhance productivity and compliance within the pharmaceutical
setting.

Key Responsibilities
1.Administrative Management
• Manage day-to-day office administration and support services.
• Coordinate procurement of office supplies, consumables, and services.
• Maintain accurate records, files, and documentation in line with company and
regulatory standards.
• Support internal communication and coordination across departments.
2. Facilities Management
• Oversee maintenance of office buildings, warehouses, laboratories, utilities and other
company facilities.
• Liaise with vendors, service providers, and contractors for repairs and maintenance.
• Monitor cleanliness, waste disposal, and pest control in line with pharmaceutical
hygiene standards.
3. Health, Safety & Compliance
• Ensure facilities comply with pharmaceutical industry standards, health and safety
regulations, and company policies.
• Maintain records for audits, inspections, and compliance reviews.
4. Asset & Inventory Management
• Maintain an up-to-date asset register for office and facility equipment.
• Track usage, maintenance schedules, and replacement needs.
• Ensure proper handling and storage of administrative assets.
5. Vendor & Cost Management
• Monitor vendor performance and service-level compliance.
• Support cost control initiatives and budget tracking for administrative expenses.
6. Support to Management
• Prepare reports on facility status, incidents, and maintenance activities.
• Support company events, meetings, and inspections.

Key Performance Indicators (KPIs)
1.Administrative Efficiency
• Timely availability of office supplies.
• Accuracy and completeness of administrative records.
• Turnaround time for administrative requests.
2.Facilities & Maintenance
• Percentage of maintenance issues resolved within SLA timelines.
• Facility downtime incidents (target: minimal or zero).
• Preventive maintenance schedule adherence.
3.Health, Safety & Compliance
• Number of safety or compliance violations.
• Audit and inspection outcomes.
• Timely closure of corrective action items.
4.Vendor & Cost Management
• Vendor performance ratings.
• Adherence to administrative and facilities budget.
• Cost savings achieved through negotiation or efficiency initiatives.
5.Asset Management
• Accuracy of asset register.
• Reduction in asset loss or damage.
• Timely asset maintenance and replacement.

Qualifications & Experience
● Minimum of a Bachelor’s degree or HND in Business Administration, Facilities Management, or
a related field.
● 2–4 years relevant experience in administration or facility management.
● Prior experience in the pharmaceutical or regulated industry is an advantage.

Skills & Competencies
● Strong organizational and multitasking skills.
● Good knowledge of facility management practices.
● Attention to detail and problem-solving ability.
● Excellent communication and interpersonal skills.
● Ability to work independently and collaboratively.
● Basic knowledge of health and safety regulations.
● Proficiency in Microsoft Office tools.

What We Offer
● Competitive salary.
● Stable and structured work environment.
● Opportunity to work within a reputable pharmaceutical organization.
● Career growth and professional development opportunities.