Office Administrative Assistant Position at 100 ACRES – Join Our Team in Toronto
Visa Information for International Applicants
Great news for international candidates! 100 ACRES is actively seeking talented individuals from around the world to join their team in Toronto. The employer welcomes applications from Canadian citizens, permanent residents, temporary residents, and international candidates both with and without valid Canadian work permits. This represents an excellent opportunity for immigrants looking to establish their career in Canada’s diverse business environment.
About 100 ACRES
100 ACRES is a dynamic organization located in the Greater Toronto Area, known for its commitment to excellence and innovation in the business sector. Our company culture values diversity, inclusion, and professional growth, making us an ideal workplace for newcomers to Canada who bring unique perspectives and experiences to our team.
Job Overview
We are currently seeking a highly motivated Office Administrative Assistant to join our growing team. This permanent, full-time position offers competitive compensation at $37.00 per hour for 30 hours per week. The role is based on-site at our Woodbridge, ON location (postal code L4H 3N5), with easy access to Toronto’s public transportation network and vibrant urban amenities.
Position Details
Work Schedule
This is a full-time position with flexible scheduling options to accommodate various work-life balance needs. While specific hours are not detailed, we work with our team members to establish schedules that meet both business requirements and personal commitments. The position is available to start as soon as possible, making it ideal for individuals ready to begin their Canadian career journey.
Location Benefits
Our Woodbridge office location offers the best of both worlds – the peaceful suburban setting combined with easy access to Toronto’s extensive job market, cultural attractions, and diverse communities. This area is particularly welcoming to newcomers, with established immigrant support services and a rich multicultural atmosphere that will help you feel at home.
Key Responsibilities
Meeting and Event Coordination
You will be responsible for arranging and coordinating seminars, conferences, and various company events. This includes managing logistics, scheduling, vendor communications, and ensuring successful execution of all professional gatherings that contribute to our organizational goals.
HR Department Support
Coordinate the activities of the HR department to ensure all initiatives meet the organization’s objectives. This involves working closely with HR professionals on recruitment processes, onboarding programs, and employee engagement activities that support a positive workplace culture.
Administrative Documentation
Record and prepare minutes of meetings, seminars, and conferences with precision and attention to detail. These documents serve as official records of proceedings and are essential for tracking decisions, action items, and organizational progress over time.
Communication Management
As the first point of contact for many stakeholders, you will answer telephone calls, relay messages, and respond to electronic inquiries in a professional and timely manner. Excellent communication skills are essential for representing our company positively in all interactions.
Data Management
Compile data, statistics, and other information as required for various business purposes. This includes maintaining accurate records, preparing reports, and ensuring data integrity across all organizational systems and processes.
Office Operations
Supply Management
Order office supplies and maintain inventory to ensure all necessary resources are available for daily operations. This involves monitoring usage levels, comparing vendor options for cost-effectiveness, and implementing sustainable practices where possible.
Travel Arrangements
Arrange travel, related itineraries, and make reservations for staff and management as needed. This requires attention to detail, understanding of travel logistics, and the ability to manage multiple bookings simultaneously while adhering to organizational policies and budget constraints.
Information Systems
Set up and maintain both manual and computerized information filing systems to ensure organized data storage and retrieval. This includes implementing best practices for document management, security protocols, and efficient information flow throughout the organization.
Customer Service Excellence
Provide exceptional customer service to both internal and external stakeholders. This involves understanding customer needs, resolving inquiries efficiently, and maintaining a positive and helpful attitude in all interactions that contribute to our company’s reputation for excellence.
Required Experience and Skills
Technical Proficiency
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) is essential for success in this role. You should be comfortable creating documents, spreadsheets, presentations, and managing email communications with efficiency and professionalism.
Electronic Communication
Experience with electronic mail systems and digital communication platforms is required. This includes managing email correspondence, understanding professional email etiquette, and utilizing various communication tools to maintain effective stakeholder relationships.
Qualifications for Newcomers to Canada
Language Proficiency
While specific language requirements are not detailed, strong English language skills are essential for this role. If English is not your first language, we welcome candidates with language abilities and provide support for professional development in communication skills.
Education Requirements
Formal education requirements are not specified for this position, making it accessible to candidates with diverse educational backgrounds. Administrative experience and practical skills are valued equally with formal qualifications, creating opportunities for career progression based on demonstrated abilities.
How to Apply
To apply for this Office Administrative Assistant position at 100 ACRES, please submit your application through the appropriate channels as specified by the employer. Include your resume highlighting relevant administrative experience, your contact information, and a brief statement explaining your interest in this position and your eligibility to work in Canada.
Immigrant Support
As an immigrant-friendly employer, 100 ACRES understands the unique challenges faced by newcomers to Canada. We provide orientation to Canadian workplace culture, offer opportunities for professional development, and maintain connections with settlement services that can assist with housing, banking, and community integration.
Company Culture and Values
Our workplace culture is built on respect, collaboration, and continuous learning. We value diverse perspectives and experiences, believing that our international team members contribute significantly to our innovation and success. As an administrative professional, you will play a crucial role in maintaining the organizational systems that support our diverse workforce.
Growth Opportunities
This position offers excellent opportunities for professional growth and career advancement within 100 ACRES. Administrative roles often serve as pathways to specialized positions in areas like human resources, operations management, or executive assistance, depending on your interests and demonstrated capabilities.
Community Integration
Working in Toronto provides unparalleled opportunities for cultural integration and community building. The city’s diverse neighborhoods, cultural events, and professional networks offer countless ways for newcomers to build meaningful connections while establishing their professional identity in Canada.
Next Steps
If you are an administrative professional looking to build your career in Canada, this position at 100 ACRES represents an excellent opportunity. We encourage you to apply and join our team of dedicated professionals who are committed to excellence and supporting newcomers in their Canadian journey. Please confirm your visa/work permit eligibility directly with our hiring team as part of your application process.