Executive Assistant at The Borough Lagos

We are seeking a highly organised, proactive, and discreet Executive Assistant to support the Director. This role goes beyond traditional administrative duties, serving as a trusted partner who helps manage priorities, coordinate operations across the property portfolio, and ensure the Director remains focused on strategic oversight and long-term growth. The ideal candidate thrives in a fast-paced environment, anticipates needs, and can manage multiple priorities with minimal supervision while maintaining a high level of professionalism and discretion.

Key Responsibilities

Executive & Administrative Support

Manage the Director’s calendar, including scheduling meetings, travel, and key engagements
Act as a gatekeeper for emails, messages, and meeting requests, prioritising urgent matters
Prepare agendas, briefing notes, presentations, and meeting materials
Take accurate meeting notes and track action items to completion

Operational & Strategic Support

Support project coordination, internal initiatives, and cross-team communication
Prepare reports, presentations, and documents for stakeholders
Establish and maintain systems and processes to improve efficiency
Conduct research and compile insights to support decision-making
Assist with coordination across the property portfolio, including tracking operational issues, maintenance requests, and contractor follow-ups
Support property operations by coordinating communication between tenants, contractors, facility managers, and the Director

Communication & Stakeholder Management

Serve as a key point of contact between the Director and internal/external stakeholders
Draft and review professional correspondence
Ensure timely follow-ups and clear communication across teams

Confidentiality & Records Management

Handle sensitive information with a high level of discretion
Maintain organised digital records and document management systems
Keep accurate records of tenancy agreements, property documents, and operational files

Requirements

Experience as an Executive Assistant, or in a similar role supporting senior leadership
Proven ability to manage complex priorities and multiple stakeholders
Strong organisational, time management, and problem-solving skills
Excellent written and verbal communication skills
High level of discretion, professionalism, and sound judgment
Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive)
Comfortable using project management and collaboration tools
Tech-savvy, with the ability to quickly adopt new tools, including AI productivity tools
Proactive, detail-oriented, and able to work independently while collaborating effectively