Office Manager Position at ECOSTAR INSULATION — Join Our Team in Toronto, ON
Visa Note
This position is posted by an employer who is open to hiring international candidates, as confirmed via the Government of Canada Job Bank (Job Bank #3506584). If you are an immigrant, a newcomer to Canada, or someone planning to relocate to Canada, you are encouraged to apply. However, all applicants must confirm their visa and work permit eligibility directly with the employer. ECOSTAR INSULATION accepts applications from Canadian citizens, permanent residents, temporary residents of Canada, and other candidates with or without a valid Canadian work permit. Please ensure your documentation and immigration status are in order before applying.
About ECOSTAR INSULATION
ECOSTAR INSULATION is a well-established insulation company operating out of North York, Ontario. The company specializes in providing high-quality insulation solutions for residential, commercial, and industrial projects across the Greater Toronto Area. With a commitment to energy efficiency, sustainability, and customer satisfaction, ECOSTAR INSULATION has built a strong reputation in the industry. The company values teamwork, professionalism, and continuous improvement, making it an excellent workplace for individuals seeking stable and rewarding employment in Canada.
Working at ECOSTAR INSULATION means being part of a dedicated team that takes pride in delivering top-tier services to clients. The company’s on-site work environment fosters collaboration and hands-on involvement in day-to-day operations. As an office manager, you will play a pivotal role in ensuring the smooth functioning of the administrative and financial aspects of the business.
Job Overview
ECOSTAR INSULATION is currently seeking a highly organized and motivated Office Manager to join their team in North York, Ontario. This is a permanent, full-time position with an attractive hourly wage of $36.00 per hour. The role involves approximately 30 hours per week of on-site work, providing a balanced schedule while still offering the stability of full-time permanent employment. The successful candidate will be expected to start as soon as possible, and there is currently one vacancy available.
This position is ideal for professionals who have strong administrative, accounting, and leadership skills. If you are relocating to Canada or are a newcomer looking to establish your career in the Canadian job market, this role offers an excellent opportunity to gain valuable Canadian work experience in a supportive environment.
Position Details
Job Title
Office Manager
Company
ECOSTAR INSULATION
Location
4490 Chesswood Drive, Suite 2, North York, ON M3J 2B9, Toronto, Ontario, Canada
Work Location
On-site (candidates must be able to commute to or relocate to the North York/Toronto area)
Salary
$36.00 per hour (approximately $56,160 annually based on 30 hours per week)
Schedule
30 hours per week; specific schedule to be discussed with the employer
Employment Type
Permanent employment, Full time
Start Date
As soon as possible
Number of Vacancies
1 vacancy
Source
Government of Canada Job Bank — Job Bank #3506584
Key Responsibilities
As the Office Manager at ECOSTAR INSULATION, you will be responsible for a wide range of administrative, financial, and supervisory duties. The role requires a versatile professional who can manage multiple tasks efficiently while maintaining a high standard of accuracy and professionalism. Below is a detailed breakdown of the key responsibilities associated with this position.
Administrative Leadership
You will be tasked with overseeing and co-ordinating all office administrative procedures within the establishment. This includes delegating work to office support staff, ensuring that daily operations run smoothly, and carrying out the general administrative activities of the business. You will supervise a team of approximately 3-4 people, providing guidance, direction, and support to ensure productivity and accountability across the office.
Staff Training and Development
Training staff is a critical component of this role. You will be responsible for onboarding new employees, providing ongoing training to existing staff members, and ensuring that everyone is well-versed in company procedures, software systems, and best practices. Your leadership will help build a competent and confident team that contributes to the overall success of ECOSTAR INSULATION.
Conflict Resolution
In any workplace, conflicts may arise, and the ability to resolve them professionally and effectively is essential. As Office Manager, you will be expected to handle conflict situations with diplomacy and fairness, fostering a positive and harmonious work environment. Strong interpersonal and communication skills will be key to succeeding in this aspect of the role.
Financial Management and Budgeting
You will assist in the preparation of the operating budget and maintain inventory and budgetary controls. This involves planning and controlling budget and expenditures, ensuring that the company’s financial resources are managed responsibly. You will also oversee payroll administration, ensuring that all employees are compensated accurately and on time. Your financial acumen will directly contribute to the fiscal health of the organization.
Reporting and Data Management
A significant part of your role will involve assembling data and preparing periodic and special reports, manuals, and correspondence. You will perform data entry tasks and ensure that all records are accurate, up-to-date, and easily accessible. Your ability to organize and present information clearly will support decision-making at all levels of the company.
Monitoring and Evaluation
You will be expected to monitor and evaluate office operations, staff performance, and administrative processes on an ongoing basis. Identifying areas for improvement and implementing effective solutions will be a key part of your contribution to the company’s growth and efficiency.
Required Skills and Experience
ECOSTAR INSULATION is looking for a candidate with a diverse skill set that spans technology, accounting, project management, and office administration. The following skills and experience are required or considered strong assets for this position.
Software and Technology Proficiency
The ideal candidate must be proficient in a wide range of software tools and platforms. These include MS Office Suite (MS Excel, MS Word, MS Outlook, MS PowerPoint), MS Windows, Quick Books, accounting software, Google Drive, electronic mail systems, and electronic scheduler tools. Familiarity with spreadsheet applications and social media platforms is also expected. Comfort with technology and the ability to quickly learn new systems will be essential in this role.
Accounting and Financial Skills
Strong accounting skills are a must for this position. You should have experience with bookkeeping, payroll administration, budget preparation, and financial reporting. Proficiency in Quick Books and other accounting software will be critical to managing the company’s financial operations effectively.
Project Management and Coordination
Experience in project coordination and project management is highly valued. The ability to plan, organize, and execute projects from start to finish will serve you well in this role. You should be comfortable managing multiple priorities, meeting deadlines, and ensuring that all project deliverables are completed to a high standard.
Communication and Interpersonal Skills
Excellent verbal and written communication skills are essential. You will be interacting with staff, management, clients, and vendors on a regular basis. The ability to communicate clearly, professionally, and effectively in English is required for this position.
Leadership and Supervisory Experience
Prior experience in a supervisory or management role is highly desirable. You should be comfortable leading a small team of 3-4 people, delegating tasks, providing feedback, and fostering a collaborative and productive work environment.
Education and Language Requirements
While specific educational requirements have not been listed for this position, candidates with a diploma, certificate, or degree in business administration, office management, accounting, or a related field will be given preference. Relevant certifications in project management or accounting are also considered assets.
Fluency in English is required for this position, as all communication, documentation, and office operations are conducted in English. Candidates who speak additional languages are welcome to apply, as multilingual skills may be an asset in Toronto’s diverse workplace.
Benefits and Perks
While specific benefits have not been detailed in the job posting, permanent full-time employees at ECOSTAR INSULATION may be eligible for standard Canadian employment benefits. These may include statutory benefits such as Canada Pension Plan (CPP) contributions, Employment Insurance (EI) eligibility, and compliance with Ontario’s Employment Standards Act regarding vacation pay, public holidays, and other entitlements. Candidates are encouraged to discuss benefits and perks directly with the employer during the interview process.
Why Relocate to Toronto, Ontario?
Toronto is one of the most multicultural and vibrant cities in the world, making it an ideal destination for immigrants and newcomers to Canada. The city offers a wide range of opportunities for professional growth, cultural enrichment, and personal development. With a strong economy, excellent public services, world-class healthcare, and a welcoming community, Toronto consistently ranks among the best cities in the world to live and work.
North York, where ECOSTAR INSULATION is located, is a diverse and well-connected part of Toronto with excellent public transit, shopping, dining, and recreational facilities. It is a great place to live and work, with easy access to downtown Toronto and surrounding areas. For immigrants relocating to Canada, North York offers a supportive community with access to settlement services, language training programs, and employment resources.
Who Can Apply for This Job?
ECOSTAR INSULATION is an equal-opportunity employer that welcomes applications from all qualified candidates. The employer accepts applications from:
• Canadian citizens
• Permanent residents of Canada
• Temporary residents of Canada
• Other candidates, with or without a valid Canadian work permit
This inclusive hiring policy means that international candidates, newcomers to Canada, and individuals in the process of obtaining their work permits or permanent residency are all encouraged to apply. If you are currently outside Canada and planning to relocate, this position represents an excellent opportunity to secure employment before or shortly after your arrival.
How to Apply
If you meet the qualifications and are excited about the opportunity to join ECOSTAR INSULATION as an Office Manager, we encourage you to submit your application as soon as possible. To apply, please prepare a comprehensive resume that highlights your relevant experience, skills, and qualifications. A cover letter is also recommended, as it provides an opportunity to introduce yourself and explain why you are the ideal candidate for this role.
Applications can be submitted through the Government of Canada Job Bank using the following source reference: Job Bank #3506584. You may also contact ECOSTAR INSULATION directly to inquire about the application process and submit your documents.
Apply Instructions:
Who can apply for this job? The employer accepts applications from: Canadian citizens and permanent or temporary residents of Canada, other candidates, with or without a valid Canadian work permit. Please apply via the Government of Canada Job Bank (Job Bank #3506584) or contact the employer directly at the address provided below.
Contact Information
ECOSTAR INSULATION
4490 Chesswood Drive, Suite 2
North York, ON M3J 2B9
Toronto, Ontario, Canada
Important Notes for Immigrant Applicants
If you are an immigrant or newcomer to Canada, here are some important tips to keep in mind when applying for this position:
• Ensure that your resume is formatted in the Canadian style, which typically includes a professional summary, relevant work experience, education, and skills sections.
• Highlight any Canadian work experience, volunteer work, or Canadian educational credentials you may have.
• If your credentials were obtained outside Canada, consider getting them evaluated through a recognized credential evaluation service such as WES (World Education Services).
• Be prepared to discuss your immigration status and work permit eligibility during the interview process. Employers appreciate transparency regarding your legal right to work in Canada.
• Take advantage of settlement services and employment resources available to newcomers in Toronto, such as those offered by immigrant-serving organizations, to strengthen your application and interview skills.
• If you are currently outside Canada, be sure to clearly communicate your availability and timeline for relocation in your cover letter.
We wish you the best of luck in your application and your journey to building a successful career in Canada!