Operating Officer – Administration at Rocky Mountain Sparkle – Join Our Team in Canmore
Visa Note
Rocky Mountain Sparkle welcomes applications from international candidates. This employer is open to hiring individuals with or without a valid Canadian work permit. However, applicants must confirm their visa/work permit eligibility directly with the employer during the application process.
About Rocky Mountain Sparkle
Rocky Mountain Sparkle is a dynamic company located in the beautiful mountain town of Canmore, Alberta. We are seeking a dedicated Operating Officer – Administration to join our team and help streamline our office operations. Canmore offers stunning natural beauty, outdoor recreation opportunities, and a vibrant community, making it an ideal location for those looking to relocate to Canada.
Position Overview
We are seeking a highly organized and experienced Operating Officer – Administration to oversee daily administrative operations at our Canmore location. This permanent, full-time position offers an attractive hourly wage of $36.00 for 30-35 hours of work per week. The ideal candidate will have strong administrative skills, experience with office management software, and the ability to coordinate various office services efficiently.
Location Details
Our office is located in Canmore, Alberta, with the postal code T1W 3E2. Canmore is situated in the Bow Valley within the Canadian Rockies, approximately 110 kilometers west of Calgary. This picturesque town offers a high quality of life with abundant outdoor activities, cultural events, and a strong sense of community.
Compensation and Benefits
This position offers a competitive hourly wage of $36.00 per hour. In addition to financial compensation, employees enjoy free parking at our facility. While free parking is confirmed, other benefits may be available and will be discussed during the interview process.
Work Schedule
The position requires 30-35 hours of work per week on a full-time basis. The specific schedule will be determined during the hiring process, with the position starting as soon as possible. This flexible schedule allows for a healthy work-life balance in the beautiful Canmore environment.
Required Skills and Qualifications
To be successful in this role, candidates should possess proficiency in various office software and administrative tools. Required experience includes electronic mail management, electronic scheduling, spreadsheet software, inventory control software, Microsoft Excel, Microsoft Office Suite, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, and project coordination skills.
Key Responsibilities
The Operating Officer – Administration will be responsible for implementing new administrative procedures and reviewing and evaluating existing ones to ensure efficiency. The successful candidate will delegate work to office support staff, establish work priorities, and ensure procedures are followed with deadlines met. This position requires someone who can carry out various administrative activities of the establishment.
Office Coordination
A primary responsibility will be to coordinate and plan for office services including accommodation, relocation services, equipment procurement, supplies management, forms processing, asset disposal, parking arrangements, maintenance coordination, and security services. This comprehensive role requires someone who can manage multiple aspects of office operations simultaneously.
Budget and Inventory Management
The successful candidate will assist in the preparation of the operating budget and maintain both inventory and budgetary controls. This requires attention to detail, numerical proficiency, and the ability to track expenses and resources effectively to ensure financial accountability across all office operations.
Data Management
Accurate data entry is a critical component of this position. The Operating Officer will be responsible for maintaining accurate records and databases, ensuring information is properly recorded, stored, and retrievable as needed for business operations and reporting purposes.
Staff Development
This role includes training staff members on administrative procedures, tools, and best practices. The successful candidate should have strong communication skills and the ability to effectively transfer knowledge to help team members develop their administrative capabilities.
Process Oversight
Overseeing and coordinating office administrative procedures is central to this position. The candidate will ensure that workflows are efficient, documentation is complete, and office processes are followed consistently across all departments and functions.
Conflict Resolution
The ability to resolve conflict situations professionally and effectively is essential for this role. The Operating Officer will serve as a point of contact for addressing workplace issues and facilitating solutions that maintain a positive and productive work environment.
Performance Monitoring
This position involves coaching, monitoring, and evaluating administrative staff to ensure high performance standards are met. The ideal candidate will be able to provide constructive feedback, recognize achievements, and implement strategies for continuous improvement.
Immigrant Support
Rocky Mountain Sparkle is committed to supporting new immigrants to Canada. We understand that relocating to a new country presents unique challenges, and we strive to provide a welcoming and inclusive workplace environment. Our team can assist with information about Canmore’s community resources, settlement services, and integration support available in the Bow Valley region.
Why Choose Canmore?
Canmore offers an exceptional quality of life with access to world-class outdoor recreation, including hiking, skiing, climbing, and mountain biking. The town has excellent schools, healthcare facilities, and a vibrant arts and culture scene. For immigrants seeking a balance between career opportunities and outdoor lifestyle, Canmore provides an ideal setting.
Application Process
Who can apply for this job? The employer accepts applications from Canadian citizens and permanent or temporary residents of Canada, as well as other candidates, with or without a valid Canadian work permit. Interested candidates should submit their resume and cover letter highlighting their relevant experience and qualifications for this position.
How to Apply
To apply for this position, please follow these steps:
Submit Your Application
Prepare a comprehensive resume that details your experience with electronic mail, electronic scheduling, spreadsheet software, inventory control software, and the Microsoft Office Suite. Include specific examples of your project coordination experience and any administrative procedures you have implemented or evaluated in previous roles.
Cover Letter Requirements
Submit a cover letter expressing your interest in the position and explaining why you believe you are a good fit for Rocky Mountain Sparkle. For immigrant candidates, please include information about your current visa/work permit status or any questions you may have regarding eligibility for this position in Canada.
Interview Process
Shortlisted candidates will be contacted for an interview, which may be conducted in person or virtually. The interview process will include questions about your administrative experience, problem-solving abilities, and approach to office management. Candidates may also be asked to complete a practical assessment relevant to the position.
Reference Checks
Following a successful interview, reference checks will be conducted with previous employers to verify work experience and performance. Candidates should be prepared to provide contact information for at least two professional references who can speak to their administrative capabilities and work ethic.
Equal Opportunity Employer
Rocky Mountain Sparkle is an equal opportunity employer committed to diversity and inclusion in the workplace. All qualified candidates are encouraged to apply, regardless of their background, ethnicity, gender, or immigration status. We value the unique perspectives and experiences that newcomers bring to our organization.
Contact Information
For questions about this position or the application process, please contact our Human Resources department. The job posting reference number is #3534794, sourced from Job Bank. We look forward to reviewing your application and potentially welcoming you to our team in Canmore.