Administrative Manager Position at Thynker Inc. – Join Our Team in Oakville, Ontario

About Thynker Inc.

Thynker Inc. is a dynamic and forward-thinking company located in the beautiful city of Oakville, Ontario. We are currently seeking an experienced Administrative Manager to join our growing team. As an organization that values diversity and welcomes international talent, we are excited to offer this excellent opportunity for professionals looking to advance their careers in Canada.

Position Overview

We are looking for a highly skilled Administrative Manager to oversee our administrative operations. This full-time, contract position offers a competitive salary of $51.00 per hour for 35-40 hours per week. The position is based on-site at our Oakville location (postal code L6H 6X7) and is available to start as soon as possible.

Why Relocate to Oakville, Ontario?

Oakville is a vibrant community located in the Greater Toronto Area, offering an excellent quality of life. With its beautiful waterfront parks, excellent schools, diverse cultural scene, and convenient access to Toronto, Oakville is an ideal place for immigrants to establish their new life in Canada. The city boasts a strong economy, safe neighborhoods, and a welcoming community atmosphere.

Key Responsibilities

As our Administrative Manager, you will be responsible for coordinating all administrative services across the organization. You will evaluate the operations of administrative departments and manage both single and multiple administrative service areas. Your role will include collecting and recording administrative and service fees, as well as assisting in the preparation of annual budgets.

Operational Management

You will plan, organize, direct, control, and evaluate daily operations to ensure efficiency and effectiveness. This includes directing and advising staff engaged in records management, security, finance, purchasing, human resources, and other administrative services. You will also be responsible for directing and controlling corporate governance and regulatory compliance procedures.

Staff Management

A significant part of your role will involve managing and developing staff. You will hire and train staff, arrange for training programs, interview candidates, and provide comprehensive onboarding. You will supervise both office and volunteer staff, fostering a positive and productive work environment.

Financial Responsibilities

You will play a crucial role in financial management by planning, administering, and controlling budgets for client projects, contracts, equipment, and supplies. Additionally, you will assist in the planning and execution of financial statement audits, ensuring compliance with financial regulations and best practices.

Administrative Support

Your expertise will be essential in conducting research, preparing reports and briefs for management committees, and evaluating administrative services. You will also manage knowledge systems, organize and maintain inventory, and coordinate various events as needed.

Required Qualifications

We are seeking candidates with extensive experience in administrative management and proficiency in various software applications. Your expertise should include MS Office suite (Word, Excel, PowerPoint, Outlook, Access), MS Project, QuickBooks, and various accounting software programs.

Technical Skills

Candidates must demonstrate strong technical skills including database management, electronic mail systems, Google Drive proficiency, and social media management capabilities. Experience with MS Windows operating systems is also required.

Professional Experience

Our ideal candidate will have proven experience in managing administrative operations, coordinating multiple service areas, and supervising staff. You should possess strong organizational skills, attention to detail, and the ability to work independently as well as part of a team.

Specialized Knowledge

Experience in the green economy sector and specialized environmental skills and knowledge are highly valued. We are particularly interested in candidates who can contribute to our sustainability initiatives and bring innovative approaches to administrative management in an environmentally conscious organization.

Marketing Expertise

Given the importance of effective communication in our organization, we seek candidates with marketing experience. You should be capable of developing administrative strategies that support our overall business objectives and contribute to organizational growth.

Immigration Support

Thynker Inc. is committed to supporting international candidates throughout the immigration and relocation process. While we are open to hiring candidates with or without valid Canadian work permits, we recommend that you confirm your visa eligibility directly with our HR department before applying.

How to Apply

Who can apply for this job? The employer accepts applications from Canadian citizens and permanent or temporary residents of Canada, as well as other candidates, with or without a valid Canadian work permit. We encourage qualified individuals from all backgrounds to apply, including those who require sponsorship or work permit assistance.

Application Process

To apply for this position, please submit your resume and cover letter highlighting your relevant experience and qualifications. Include specific examples of your administrative management experience and your proficiency with the required software applications.

What to Include

Your application should detail your experience in coordinating administrative services, managing department operations, staff supervision, budget preparation, and your familiarity with the software requirements mentioned. Be sure to emphasize any experience in the green economy sector or with environmental initiatives.

Interview ProcessShortlisted candidates will be invited for an interview process that may include multiple stages. This could involve an initial phone screening, followed by in-person or virtual interviews with our management team. We may also request references and examples of previous work or projects you have managed.

Work Environment

Our Oakville office offers a collaborative and supportive work environment where your contributions will be valued. We believe in work-life balance and offer a flexible work schedule within the 35-40 hour work week. Our team is diverse and inclusive, fostering an atmosphere of mutual respect and professional growth.

Professional Development

Thynker Inc. is committed to the professional development of our employees. As Administrative Manager, you will have opportunities to expand your skills through training programs, workshops, and industry conferences. We support continuous learning and career advancement for all team members.

Community Integration

For international candidates relocating to Canada, we provide resources and support to help you integrate into the local community. We can connect you with settlement services, language programs, and networking opportunities to help establish your new life in Oakville and the surrounding area.

Contact Information

For questions about this position or the application process, please contact our Human Resources department. We are happy to provide additional information about the role, our organization, and the Oakville community to help you make an informed decision about this exciting career opportunity.

Equal Opportunity Employer

Thynker Inc. is an equal opportunity employer committed to diversity and inclusion in the workplace. We welcome applications from all qualified individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Next Steps

If you are a motivated administrative professional seeking an exciting opportunity in Canada, we encourage you to apply for this position today. Join us in contributing to our organization’s success while building your career in one of Canada’s most desirable communities.