Administrative Manager Position at Prime Physio Plus Inc. – Join Our Team in Ottawa
Visa Note
Prime Physio Plus Inc. is welcoming applications from international candidates. This employer is open to hiring individuals with or without a valid Canadian work permit. However, all applicants must confirm their visa/work permit eligibility directly with the employer before proceeding with their application.
About Prime Physio Plus Inc.
Prime Physio Plus Inc. is a healthcare establishment located in Ottawa, Ontario that values administrative excellence and is seeking a skilled Administrative Manager to join their team. The company recognizes the importance of efficient office operations in delivering quality patient care and is committed to maintaining a professional and organized work environment.
Position Overview
We are seeking a dedicated Administrative Manager to oversee all administrative operations at our Ottawa location. This full-time, permanent position offers an hourly wage of $36.00 for 40 hours per week, with the flexibility to work morning, day, evening, and weekend shifts as needed. The successful candidate will be instrumental in ensuring the smooth functioning of our administrative processes and maintaining the high standards our patients expect.
Job Location and Schedule
The Administrative Manager position is based at our facility located at 2639 Alta Vista Dr, Ottawa, ON K1V 7T5. This is an on-site position requiring the candidate to work from our Ottawa location. The role offers a flexible schedule with opportunities to work during morning, day, evening, and weekend shifts based on operational needs.
Compensation and Benefits
Prime Physio Plus Inc. offers a competitive hourly wage of $36.00 for the Administrative Manager position. In addition to the attractive compensation package, employees enjoy free parking at our facility. We believe in providing a supportive work environment that recognizes and rewards the valuable contributions of our administrative team members.
Key Responsibilities
The Administrative Manager will be responsible for coordinating all administrative services and ensuring the efficient operation of our office. This includes planning, organizing, directing, controlling, and evaluating daily operations to maintain optimal workflow. The manager will also oversee the organization and maintenance of inventory systems to ensure all necessary supplies and resources are readily available for staff and patients.
Administrative Coordination
A primary responsibility of this role is to coordinate administrative services across all departments. This involves establishing effective communication channels between administrative staff and healthcare professionals, implementing efficient processes for handling patient records and documentation, and ensuring all administrative tasks are completed in a timely manner.
Operations Management
The Administrative Manager will plan, organize, direct, control, and evaluate daily operations to ensure smooth functioning of the facility. This includes monitoring workflow, identifying areas for improvement, implementing solutions to enhance efficiency, and ensuring all administrative procedures align with healthcare industry standards and regulations.
Corporate Governance
This position requires directing and controlling corporate governance and regulatory compliance procedures within established parameters. The Administrative Manager will ensure all administrative practices adhere to relevant healthcare regulations, privacy laws, and organizational policies, maintaining compliance with all applicable requirements.
Documentation Management
The Administrative Manager will be responsible for typing and proofreading correspondence, forms, and other documents to ensure accuracy and professionalism. This includes preparing official communications, maintaining accurate records, and ensuring all documentation meets the organization’s standards for quality and presentation.
Appointment Scheduling
Efficient management of patient and staff appointments is a critical function of this role. The Administrative Manager will schedule and confirm appointments, coordinate calendars for healthcare providers, and ensure optimal utilization of facility resources while minimizing patient wait times.
Office Procedures
Overseeing and coordinating office administrative procedures falls under the purview of the Administrative Manager. This includes managing office workflows, implementing best practices for administrative operations, and ensuring all office procedures run smoothly and efficiently.
Communication Management
The Administrative Manager will answer telephone calls and relay messages promptly and professionally. This position also involves responding to electronic inquiries from patients, healthcare providers, and other stakeholders, ensuring all communications are handled with courtesy and efficiency.
Supply Management
Ordering office supplies and maintaining inventory levels is another key responsibility. The Administrative Manager will monitor supply needs, place orders with vendors, track inventory levels, and ensure all necessary supplies are available to support daily operations without unnecessary delays or shortages.
Electronic Communication
Handling electronic inquiries efficiently is essential in today’s healthcare environment. The Administrative Manager will manage email communications, respond to digital requests, and ensure all electronic correspondence is addressed promptly and professionally.
Required Skills and Experience
Successful candidates for the Administrative Manager position should possess proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. Experience with Microsoft Outlook for email and calendar management is essential. Familiarity with Windows operating systems and electronic mail systems is also required for this role.
Who Can Apply for This Job?
Prime Physio Plus Inc. welcomes applications from diverse candidates. The employer accepts applications from Canadian citizens and permanent or temporary residents of Canada. Additionally, we encourage applications from other candidates, with or without a valid Canadian work permit, as we are committed to building a diverse team that reflects the multicultural fabric of Ottawa and Canada as a whole.
Immigration Considerations
For international candidates interested in relocating to Canada, this position offers an excellent opportunity to establish your career in healthcare administration in Ottawa. While the employer is open to hiring international candidates, it is important to note that applicants must confirm their visa/work permit eligibility directly with the employer before proceeding with their application. We recommend researching Canadian immigration pathways and consulting with immigration professionals to understand the requirements for working in Canada.
How to Apply
To apply for the Administrative Manager position at Prime Physio Plus Inc., please follow these application instructions:
Who can apply for this job?
The employer accepts applications from:
Canadian citizens and permanent or temporary residents of Canada
Other candidates, with or without a valid Canadian work permit
Please ensure you include your resume, cover letter highlighting your administrative management experience, and any relevant certifications with your application. Shortlisted candidates will be contacted for an interview.
About Ottawa
Ottawa, the capital city of Canada, offers an excellent quality of life with a thriving healthcare sector. The city is known for its beautiful parks, diverse cultural attractions, and strong economy. As a bilingual city (English and French), Ottawa provides a welcoming environment for newcomers from around the world, with numerous settlement services and community organizations available to assist immigrants with integration.
Equal Opportunity Employer
Prime Physio Plus Inc. is an equal opportunity employer committed to diversity and inclusion in the workplace. We welcome applications from qualified candidates of all backgrounds, including visible minorities, Indigenous peoples, persons with disabilities, and individuals from all ethnic and cultural groups. Our organization values the unique perspectives and experiences that diverse team members bring to our workplace.
Start Your Journey with Prime Physio Plus Inc.
This Administrative Manager position represents an excellent opportunity for skilled administrative professionals seeking to advance their careers in Canada’s healthcare sector. With competitive compensation, flexible scheduling, and a supportive work environment, Prime Physio Plus Inc. offers a pathway to professional growth and personal fulfillment. Join our team and contribute to providing exceptional administrative support that enhances patient care in our Ottawa community.