Administrative Assistant Position at SimConnect Freight Management – Join Our Team in Mississauga

About the Opportunity

SimConnect Freight Management is seeking a highly organized and detail-oriented Administrative Assistant to join our team in Mississauga, Ontario. This is a permanent, full-time position offering competitive compensation and comprehensive benefits. As an Administrative Assistant, you will play a vital role in supporting our daily operations and contributing to the overall efficiency of our organization.

Company Overview

SimConnect Freight Management is a dynamic company located in Mississauga, Ontario, dedicated to providing exceptional freight management services. Our team values professionalism, efficiency, and attention to detail. We are committed to creating a supportive work environment that encourages growth and development for all our employees, including those new to Canada.

Job Location

This position is located at our office in Mississauga, Ontario at 3380 Airway Dr, Suite 17, ON L4T 1V3. The work location is on-site, requiring your physical presence during business hours. Mississauga offers a diverse community, excellent public transportation, and a high quality of life, making it an ideal location for newcomers to Canada.

Salary and Compensation

We offer a competitive hourly wage of $26.75 for this Administrative Assistant position. You will work between 35 to 40 hours per week, with compensation for all hours worked. This salary reflects the importance of this role within our organization and is designed to provide financial stability and security for our team members.

Employment Details

This is a permanent, full-time position with flexible scheduling that includes morning, day, and weekend shifts when required. The position starts as soon as possible, allowing for a smooth transition for the successful candidate. We are looking for someone who is committed to long-term growth and development within our company.

Schedule and Working Hours

The standard working hours are Monday to Friday, though some weekend work may be required depending on operational needs. The flexibility in scheduling ensures that our team can maintain a healthy work-life balance while meeting the demands of the business.

Benefits Package

We provide a comprehensive benefits package to all full-time employees, including:

• Dental plan
• Disability benefits
• Health care plan
• Free parking available at our facility
• Learning and training opportunities paid by the employer
• Paid time off (including volunteering or personal days)

Required Skills and Experience

To be successful in this Administrative Assistant role, you should have proficiency in various software applications and business systems. We are looking for candidates with strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Technical Skills

Required technical skills include:

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• MS Access
• Electronic mail systems

Business Experience

Candidates should have experience in the following business areas:

• Business correspondence
• Reports and records management
• Contract administration
• Invoice processing
• Data entry
• Customer service

Key Responsibilities

As an Administrative Assistant at SimConnect Freight Management, you will have a diverse range of responsibilities that support both daily operations and long-term organizational goals. Your contributions will be crucial to maintaining the efficiency and professionalism of our team.

Administrative Duties

Your administrative responsibilities will include arranging and coordinating seminars and conferences, recording and preparing minutes of meetings, establishing and maintaining office procedures and routines, setting up and maintaining manual and computerized information filing systems, and typing and proofreading correspondence, forms, and other documents.

HR and Staff Management

You will assist with staff consultation and grievance procedures, coordinate HR department activities to ensure they meet organizational goals, supervise other workers (5-10 people in various areas of responsibility), motivate staff, train other workers, and oversee the analysis of employee data and information.

Communication and Customer Service

Effective communication is essential in this role. You will answer telephone calls and relay messages, answer electronic inquiries, oversee the development of communication strategies, provide customer service, consult with clients after sale to provide ongoing support, and greet people and direct them to contacts or service areas.

Financial and Contract Management

Your responsibilities will also include planning and controlling budget and expenditures, managing contracts, recruiting and hiring workers and carrying out related staffing actions, and managing training and development strategies to support organizational growth.

Work Environment

Our office environment is professional yet supportive, with a focus on teamwork and collaboration. We value diversity and inclusion, creating a welcoming atmosphere for employees from all backgrounds. The workplace is equipped with modern technology to support efficient operations.

Team Structure

You will be part of a dynamic team where you will supervise office and volunteer staff (5-10 people) in various areas of responsibility. This role provides an excellent opportunity to develop leadership skills and gain experience in staff management.

Professional Development

We are committed to the professional growth of our employees. As part of our benefits package, we provide learning and training opportunities paid by the employer. This support helps you continuously develop your skills and advance your career within our organization.

Visa and Immigration Information

We welcome applications from individuals from all backgrounds, including those new to Canada. This employer is open to hiring international candidates and accepts applications from Canadian citizens, permanent or temporary residents of Canada, as well as other candidates with or without a valid Canadian work permit.

Work Permit Considerations

While we accept applications from candidates regardless of their current work permit status, it is your responsibility to confirm your eligibility to work in Canada directly with our hiring team. We encourage all international applicants to verify their visa and work permit requirements before applying.

How to Apply

Interested candidates are invited to submit their applications for this Administrative Assistant position at SimConnect Freight Management. We review all applications carefully and will contact suitable candidates for an interview.

Who can apply for this job?

The employer accepts applications from:

• Canadian citizens and permanent or temporary residents of Canada
• Other candidates, with or without a valid Canadian work permit

Application Process

To apply, please submit your resume and cover letter highlighting your relevant experience and qualifications for this Administrative Assistant position. Include any information that demonstrates your ability to fulfill the responsibilities outlined in this posting.

About SimConnect Freight Management

SimConnect Freight Management is a reputable company in the freight management industry, committed to providing exceptional service to our clients. We value professionalism, integrity, and excellence in all aspects of our operations. Our team is dedicated to creating a supportive workplace that encourages growth and development.

Company Culture

Our company culture is built on mutual respect, teamwork, and continuous improvement. We believe in creating an environment where all employees can thrive, regardless of their background or experience level. We are particularly committed to supporting newcomers to Canada in their professional journey.

Contact Information

For more information about this Administrative Assistant position at SimConnect Freight Management, please contact our Human Resources department. The job posting reference number is 3540221 according to Job Bank. Our office is located at 3380 Airway Dr, Suite 17, Mississauga, ON L4T 1V3.