Admin & Facility Officer at Elizabeth Maddeux

Elizabeth Maddeux Limited was established to address the human resource challenges faced by small and medium-scale enterprises. Our goal is to facilitate organizational growth by providing comprehensive human resource services. We specialize in industries such as banking and non-banking financial institutions, pharmaceuticals, fast-moving consumer goods, manufacturing, fintechs, telecommunications, and retail.Our client, a leading FMCG manufacturing company in Abuja, is seeking a highly organized and
proactive Admin & Facility Officer to oversee office administration and facility management. The
role ensures smooth daily operations, optimal utilization of company assets, vendor
coordination, and a safe, functional, and compliant working environment.

Key Responsibilities
1. Administrative Management
● Manage day-to-day administrative tasks, including correspondence, filing, and
record-keeping.
● Support HR and management with staff logistics, meetings, and internal
communications.
● Maintain office supplies and ensure timely procurement of consumables.
● Implement and monitor administrative policies and procedures.
2. Facility Management
● Ensure effective maintenance and upkeep of factory and office facilities.
● Coordinate preventive and corrective maintenance of utilities, equipment, and
infrastructure.
● Maintain asset registers and track company property usage.
● Manage security, cleaning, and general housekeeping services.
3. Vendor & Service Coordination
● Liaise with vendors, contractors, and service providers to ensure timely and quality
service delivery.
● Monitor vendor performance, contracts, and compliance with service-level agreements.
● Support procurement and cost optimization related to administrative and facility services.
4. Health, Safety & Compliance
● Ensure office and factory areas comply with safety, hygiene, and regulatory standards.
● Implement basic HSE practices and respond to facility-related safety incidents.
● Conduct regular audits of facility conditions and administrative processes.
5. Reporting & Budget Control
● Prepare reports on administrative activities, facility maintenance, and vendor
performance.
● Monitor and control administrative and facility-related expenses.
● Recommend improvements for efficiency, safety, and cost-effectiveness.

Key Performance Indicators (KPIs)
● Timeliness and accuracy of administrative reports.
● Facility uptime and functionality.
● Response time to maintenance requests.
● Vendor service quality and adherence to contracts.
● Asset register accuracy and audit compliance.
● Office/factory cleanliness, safety, and HSE compliance.
● Admin and facility costs vs budget.
● Staff satisfaction with administrative support.

Qualifications & Experience
● HND or Bachelor’s degree in Business Administration, Public Administration, Facilities
Management, or related field.
● Minimum 2–4 years’ experience in administrative or facility management, preferably in
manufacturing or FMCG.
● Familiarity with office and factory operations, vendor management, and HSE standard.

Skills & Competencies
● Excellent organizational and multitasking skills.
● Strong communication and interpersonal skills.
● Problem-solving and proactive approach to facilities issues.
● Basic financial and budget management skills.
● Ability to work independently and under minimal supervision.
● Integrity, reliability, and attention to detail.

What We Offer
● Competitive salary.
● Training and professional development opportunities.
● Career growth in a performance-driven FMCG Company.
● Supportive team culture and enabling environment.