Finance Assistant at Premiere Urgence Internationale (PUI)
WHO ARE WE ?
Emergency First International is an international NGO, non-profit, apolitical and secular. Emergency First International was born from the merger between two French NGO Première Urgence and Aide Médicale Internationale.
First International Emergency assists civilian victims, marginalized or excluded by the effects of natural disasters, wars and economic collapse situations.
Our vocation is to defend the fundamental rights of the person, as defined in the Universal Declaration of Human Rights of 1948 man.
Let’s help them do without us
Our goal is to provide a comprehensive response to all the basic needs of populations affected by humanitarian crises in the urgency to help them regain independence and dignity.
Our mission: to help populations affected by humanitarian crises by giving them the ability to regain control of their destiny
Currently our projects are conducted in 22 countries by dan s 2650 national staff, 145 expatriates and 63 employees at headquarters.General Objectives
The Finance assistant will have to assist Finance Officer/Manager in all the activities related to finance and cash management.
Responsibilities and Tasks
Treasury & Cash Follow-up:
Manage the cashbox and ensure the safe keeping of cashbox
Process receipts and invoices for cash payments
Do daily physical inventory of the cashbox with the Finance Officer
Ensure the daily worker payments
Prepare and follow up the pay-outs and cash advances, within established guidelines
Guarantee security of the cashbox and confidentiality of information
Finance & Accounting Management:
Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures
Record cash expenses in the excel books on a daily basis, and properly fill in the information needed (date, accounting code, project, budget code, etc.)
Issue voucher numbers, and properly archive the invoices and Saga vouchers in dedicated files, as per the donors’ rules and regulations
Assist in the preparation for the external audit visits (donor and coordination visits)
Archiving Finance record:
Manage the electronic archival of Finance files as per the filing process at the base level and share the scan data with Abuja
Manage the physical archival of Finance files as per the archiving process at the base level
Properties of the Department:
Be responsible of all cash payments and relevant protocols related to the base
Ensure the accountancy hard copies quality
Scanning of all finance documents
Ensure that the cash security procedures are implemented and respected.