Bid & Tender Coordinator at Westfield Consulting
Westfield Consulting is a management consultancy firm, specialized in Increasing Your Business Performance. It is our mission to help our clients make the right decisions & improve their organizational performance. As a partner to our clients, we work as integrated members of the team and strive to provide valuable deliverables that meet their goals.
Our clients range from large to small companies and organizations including some of the most recognizable brands. They come to Westfield seeking expert advice and personalized service on a variety of business process related problems and always leave satisfied.
Our team is comprised of a well-respected group of talented, experienced and likable consultants that can help you achieve your business goals.
With over 10 years of experience in Project Management, financial services and ICT marketing, Westfield brings the expertise you need from a consultancy outfit to help with your projects.Job Summary
The Bids & Tender Coordinator is responsible for managing the end-to-end tendering process, ensuring timely preparation, submission, and follow-up of bids and proposals.
This role supports business growth by securing contracts in petroleum products marketing, waste management, environmental consultancy, pollution control, haulage, and marine services.
Key Responsibilities
Tender Management: Coordinate the preparation, review, and submission of bids, proposals, and tender documents in compliance with client requirements and deadlines.
Documentation Control: Maintain accurate records of all tenders, contracts, and related correspondence.
Market Intelligence: Research and analyze industry trends, competitors, and opportunities in oil & gas, waste management, and marine services.
Stakeholder Liaison: Act as the point of contact between clients, consultants, and internal departments during the tendering process.
Compliance Assurance: Ensure all bids comply with legal, regulatory, and company standards, including environmental and safety requirements.
Proposal Development: Draft technical and commercial proposals with input from engineering, finance, and operations teams.
Deadline Management: Track tender timelines and ensure submissions are made ahead of deadlines.
Post-Tender Follow-up: Monitor tender outcomes, provide feedback to management, and support contract negotiations.
Key Requirements
Degree in Engineering, Business Administration, Environmental Science or related field.
6 – 8 years experience in bids/tender coordination within Oil & Gas, waste management, or environmental consultancy
Strong knowledge of tendering process in Nigerian oil & gas sector
Excellent communication and negotiation skills
Proficiency in MS Office Suite and tender management software
Ability to work under pressure and meet strict deadlines
Competencies:
Attention to Details
Analytical Thinking
Team Collaboration
Time Management
Knowledge of Oil & Gas Regulations.