Executive Assistant to HNWI at Myrtle Management Consultants

Partnering with clients to deliver operational improvement through a flexible and adaptable deployment model is the Myrtle Consulting Group mission. Myrtle is built on more than 25 years of hands-on experience delivering performance improvements to the world’s leading food and beverage, consumer products and life sciences organizations. Our promise to deliver Passion, Pace and Performance to every client is a competitive differentiator:
Passion: We live on the line and live for what we do. We will be there, where the work is done, to deliver operational excellence from the frontline to the boardroom
Pace: We catalyze improvement and deliver at accelerated speed when it matters most
Performance: Our results set us apart and every engagement is structured to ensure our interests are aligned with the clients’
We have unmatched expertise in providing proven solutions and services with a tailored approach to address clients’ specific opportunities and challenges. Services and solutions include:

Shop Floor Leadership
Production Optimization (OEE)
Lean Six Sigma Deployments
Compliance Management
Sanitation Efficiency
Logistics and Warehousing
Management SystemsJob Summary

Coordinate scheduling and maintain executive's calendar to optimize hours of day
Work to understand the business to readily determine whether to accept a meeting request or request more information regarding the meeting request
Request contact information of meeting attendees for the executive to be prepared for future communication
Answer executive's phone and obtain information from caller for executive to readily understand purpose of call and prioritize returning the call
Work to be cost effective with expenses associated with travel, office administration and meetings
Manage executive's e-mail inbox by dealing with attachments for future reference and print out e-mails that require the executive's review/action
Organize documents in document management system; maintain file folders and system for ready access to documents and information
Data input: create tables in excel; organize information from various sources
Work closely with Executive’s direct reports (as well as their reports) to help them prioritize joint meetings, travel, access to core information and plans
Utilize relationship building skills to make key activities and requests happen
Manage executive’s Travel and Expense account
Preview reports of executive's direct reports to verify appropriate account allocation and to conform to company policy before the executive reviews the reports
Handle all expense reports for Executives and process invoices
Coordinate and/or edit presentations
Coordinate executive's participation in events
Purchase and/or coordinate executives' hardware (cell phone, laptop, printer, etc.)
Coordinate executives' participation with boards, on behalf of company and outside of company.
Develop and maintain network/relationship with assistants of network general managers.

Qualifications

A Legal, Business Administration degree or any relevant field is preferred or equivalent experience
Minimum 5 plus years proven administrative experience supporting at the executive level
Experience coordinating varied executive travel arrangements
Strong interpersonal skills
Must be MS Office proficient: Excel, Word, PowerPoint
High level of confidentiality required
Strong organizational skills and ability to work efficiently in a fast-paced environment
Excellent verbal and written communication skills are required
Excellent problem-solving skills
Strong attention to detail
The ability to work independently as well as part of the team
The ability to prioritize work to effectively handle projects simultaneously under tight deadlines