Administrative Assistant Position at CRDN OF PETERBOROUGH,BELLEVILLE AND KINGSTON – Join Our Team in Trenton, ON

Visa Note

This employer welcomes applications from Canadian citizens, permanent residents, temporary residents, and international candidates with or without a valid Canadian work permit. However, all applicants must confirm their visa/work permit eligibility directly with the employer before applying. If you are relocating to Canada, we recommend contacting the employer to discuss your specific situation and immigration status.

About the Position

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CRDN OF PETERBOROUGH,BELLEVILLE AND KINGSTON. This is a permanent, full-time position located in Trenton, Ontario, offering an hourly rate of $36.00 for 35 hours per week. The role will begin as soon as possible and presents an excellent opportunity for individuals seeking stable employment in a supportive work environment.

Company Overview

CRDN OF PETERBOROUGH,BELLEVILLE AND KINGSTON is a well-established organization committed to providing quality services to the community. Our workplace values teamwork, efficiency, and professional growth. We are looking for an Administrative Assistant who will play a crucial role in maintaining the smooth operation of our office and supporting our team’s daily activities.

Location Details

The position is based at our office located at 250 N Murray St, Trenton, ON K8V 6R8. Trenton is a beautiful community in eastern Ontario, offering a high quality of life with affordable housing, excellent schools, and abundant recreational opportunities. The work location is on-site, requiring regular attendance at our Trenton office.

Key Responsibilities

As an Administrative Assistant, you will be responsible for various tasks that ensure the efficient operation of our office. Your primary duties will include arranging and coordinating seminars, conferences, and other professional events. You will be responsible for coordinating the flow of information within our team, ensuring that all staff members have access to the necessary documents and communications.

Administrative Tasks

You will open and distribute mail and other materials, record and prepare minutes of meetings, seminars and conferences, and determine and establish office procedures and routines. Your role will involve scheduling and confirming appointments, answering telephone calls and relaying messages, and responding to electronic inquiries in a professional and timely manner.

Information Management

The position requires you to compile data, statistics, and other information as needed for various projects and reports. You will be responsible for ordering office supplies and maintaining inventory levels to ensure adequate resources are always available. Additionally, you will greet visitors and direct them to the appropriate contacts or service areas, providing excellent customer service at all times.

Document Handling

You will set up and maintain both manual and computerized information filing systems to ensure organized record-keeping. Your responsibilities will include typing and proofreading correspondence, forms, and other documents to ensure accuracy and professionalism. You will also perform data entry tasks with precision and attention to detail.

Required Experience

To be successful in this role, you should have proficiency in MS Excel, MS Outlook, MS Word, and Electronic scheduler applications. Experience with MS Office Suite is essential, along with knowledge of Electronic mail systems. You should have experience with business correspondence, reports and records management, contracts, invoices, and creating charts, tables, graphs, and diagrams.

Salary and Benefits

This position offers a competitive hourly rate of $36.00 for 35 hours of work per week. While specific benefits details are not provided, CRDN OF PETERBOROUGH,BELLEVILLE AND KINGSTON is committed to providing a comprehensive benefits package that may include health and dental insurance, paid time off, and other workplace benefits. Our compensation package reflects the value we place on our employees’ contributions and well-being.

Work Schedule

The position follows a morning and day shift schedule, providing consistent working hours that promote work-life balance. You will be expected to work 35 hours per week, typically during regular business hours. This schedule allows for a healthy balance between professional responsibilities and personal time, making it ideal for individuals seeking stability in their work arrangements.

Employment Type

This is a permanent, full-time position, offering job security and the opportunity for long-term career growth with our organization. Permanent employment provides stability, benefits eligibility, and the chance to develop your skills and advance within the company. We are looking for candidates who are committed to making a long-term contribution to our team.

How to Apply

If you are interested in this Administrative Assistant position, please follow the application instructions provided by the employer. Ensure that your application highlights your relevant experience with administrative tasks, proficiency in MS Office applications, and any previous experience in coordinating office activities. Be prepared to provide examples of your organizational skills and attention to detail.

Application Requirements

When applying, include your resume, a cover letter that addresses your suitability for the role, and any relevant references. Your application should demonstrate your ability to handle multiple tasks simultaneously, communicate effectively, and maintain a professional demeanor in various office situations. Be sure to mention your availability to start work as soon as possible.

Who Can Apply

The employer accepts applications from Canadian citizens and permanent or temporary residents of Canada. Additionally, other candidates, with or without a valid Canadian work permit, are encouraged to apply. If you are an international candidate or new to Canada, we welcome your application and encourage you to reach out to discuss your eligibility and immigration status.

For Immigrant Candidates

If you are relocating to Canada or are a new immigrant, this position offers an excellent opportunity to establish your career in a supportive environment. Canadian workplace experience is highly valued, and this role can provide you with valuable experience that will enhance your resume and future career prospects. We understand the challenges newcomers face and are committed to providing a welcoming workplace.

Settlement Support

While we may not offer direct settlement services, we can provide information about local resources and community organizations that assist newcomers with housing, banking, healthcare, and other essential services. Trenton has a diverse community with various cultural and settlement services that can help you integrate smoothly into Canadian life and work culture.

Recognition of Foreign Credentials

We recognize that many internationally trained professionals bring valuable skills and experience to the Canadian workplace. While this position may not require specific professional certifications, your previous administrative experience from other countries may be transferable to this role. We encourage you to highlight any relevant training, education, or experience from your home country in your application.

Life in Trenton, Ontario

Trenton offers an excellent quality of life with affordable housing, beautiful natural scenery, and a strong sense of community. The town is situated along the Bay of Quinte and provides access to numerous recreational activities including boating, fishing, hiking, and winter sports. The local community is welcoming and diverse, making it an ideal location for families and individuals looking to settle in a smaller Canadian community.

Professional Development

At CRDN OF PETERBOROUGH,BELLEVILLE AND KINGSTON, we believe in investing in our employees’ professional growth. This Administrative Assistant position offers opportunities to develop your skills in office administration, communication, and organizational management. As you gain experience with our team, you may have opportunities to take on additional responsibilities and advance within the organization.

Company Culture

Our workplace culture is built on mutual respect, collaboration, and excellence. We value diversity and inclusion and are committed to creating an environment where all employees feel valued and respected. As an Administrative Assistant, you will be an integral part of our team, contributing to our organization’s success while developing valuable skills that will serve you throughout your career.