Administrative Officer at Jami Energy

Jami Energy is an engineering firm that specializes in mechanical and civil construction works.Job Summary

The Administrative Officer is responsible for coordinating office activities, managing documentation, supporting engineering teams, and ensuring smooth day-to-day administrative operations within the firm.

Key Responsibilities
Office Administration:

Manage daily office operations and ensure efficiency.
Maintain office supplies and equipment.
Handle incoming and outgoing correspondence (emails, letters, calls).
Organize meetings, appointments, and company events.

Documentation & Record Keeping:

Maintain project files, engineering drawings, and contracts.
Prepare reports, memos, and official documents.
Ensure proper filing (physical and digital).
Keep confidential company records secure.

Support to Engineering Team:

Assist engineers with documentation and scheduling.
Track project timelines and administrative requirements.
Prepare tender documents and support bid submissions.
Coordinate communication between engineers, clients, and contractors.

Procurement & Vendor Coordination:

Liaise with suppliers and vendors.
Process purchase orders and invoices.
Maintain records of materials and equipment deliveries.

Financial & HR Support:

Assist with payroll documentation.
Maintain staff attendance records.
Support recruitment processes (posting job ads, scheduling interviews).
Assist in budget tracking and expense documentation.

Compliance & Safety Documentation:

Ensure company documents comply with regulatory requirements.
Maintain safety records and certifications.
Support audit preparations.

Qualifications

Interested candidates should possess a Bachelor's Degree with 4-7 years experience.