Administrative Services Manager Position at Heartland Childcare – Join Our Team in Fort Saskatchewan
Visa Note
Heartland Childcare is an employer open to hiring international candidates. While this position welcomes applications from diverse backgrounds, including those without a valid Canadian work permit, applicants must confirm their visa/work permit eligibility directly with the employer before proceeding with their application.
About Heartland Childcare
Heartland Childcare is a reputable childcare organization dedicated to providing exceptional care and development opportunities for children in the Fort Saskatchewan area. As a growing institution, we are seeking an experienced Administrative Services Manager to oversee our administrative operations and ensure the smooth functioning of all departmental activities.
Job Overview
We are looking for a highly organized and detail-oriented Administrative Services Manager to join our team in Fort Saskatchewan, Alberta. This full-time, permanent position offers a competitive hourly rate of $54.00 and includes comprehensive health benefits. The ideal candidate will have extensive experience with administrative systems and a proven track record of managing office operations effectively.
Location Details
This position is located in Fort Saskatchewan, Alberta (postal code T8L 1N6). The work location is on-site, requiring physical presence during business hours. Fort Saskatchewan is a vibrant community located approximately 25 kilometers northeast of Edmonton, offering a high quality of life with excellent amenities, schools, and recreational facilities.
Compensation and Benefits
The Administrative Services Manager position offers a competitive hourly wage of $54.00 for 30 to 35 hours per week. This full-time, permanent position includes comprehensive health benefits package. The salary reflects the importance of this role to our organization and the level of responsibility involved.
Work Schedule
The position requires flexibility with working hours, including early morning, evening, night, and weekend shifts as needed. The exact schedule will be determined based on organizational needs and operational requirements. The position is available to start as soon as possible for the right candidate.
Position Responsibilities
The Administrative Services Manager will be responsible for coordinating all administrative services within the organization. This includes evaluating the operations of departments providing administrative services and managing the operations of departments offering specific administrative functions. Key responsibilities involve planning, organizing, directing, controlling, and evaluating daily operations to ensure efficiency and effectiveness.
Financial Management
In this role, you will be responsible for collecting and recording administrative and service fees, assisting in the preparation of annual budgets, and contributing to the planning and execution of financial statement audits. You should have experience with financial systems and processes to ensure accurate financial reporting and compliance with organizational policies.
Staff Management
The Administrative Services Manager will direct and advise staff engaged in providing records management, security, finance, purchasing, human resources, and other administrative services. You will be responsible for hiring, training, and arranging for staff development to ensure a skilled and motivated administrative team.
Operational Oversight
This position requires overseeing the operations of a department providing a single administrative service while maintaining coordination with other administrative functions. You will implement marketing activities, manage events, and organize and maintain inventory to support organizational operations.
Compliance and Reporting
You will direct and control corporate governance and regulatory compliance procedures within established guidelines. Preparing reports and briefs for management committees evaluating administrative services will be a key function. The position also involves conducting research to improve administrative processes and systems.
Required Skills and Qualifications
Candidates for the Administrative Services Manager position should possess strong organizational and leadership skills with experience managing 5-10 people. Proficiency in various software applications is essential, including MS Office, MS Outlook, MS Project, QuickBooks, database management systems, and information management systems.
Technical Proficiencies
Advanced skills in MS Excel and MS Word are required for this position. Experience with database management and information management systems is essential. Familiarity with MS Project for planning and managing administrative projects is also expected. QuickBooks proficiency is necessary for financial record-keeping and reporting.
Communication and Interpersonal Skills
Excellent written and verbal communication skills are essential for this role, as you will be interacting with staff, management, and external stakeholders. Strong interpersonal skills are necessary for effective leadership, conflict resolution, and team building within the administrative department.
Problem-Solving Abilities
The Administrative Services Manager should demonstrate strong analytical thinking and problem-solving abilities. You will need to identify operational inefficiencies, implement solutions, and continuously improve administrative processes to support organizational objectives.
Who Can Apply
Heartland Childcare welcomes applications from diverse candidates. The employer accepts applications from Canadian citizens and permanent or temporary residents of Canada. Additionally, the employer welcomes applications from other candidates, with or without a valid Canadian work permit. All applicants must confirm their visa/work permit eligibility directly with the employer.
How to Apply
Who can apply for this job?
The employer accepts applications from: Canadian citizens and permanent or temporary residents of Canada other candidates, with or without a valid Canadian work permit
Application Process
To apply for the Administrative Services Manager position at Heartland Childcare, interested candidates should submit their resume and cover letter highlighting their relevant experience and qualifications. The application should demonstrate proficiency in the required software applications and provide examples of previous administrative management experience.
About Fort Saskatchewan
Fort Saskatchewan is a welcoming community with a population of approximately 25,000 people. The city offers a family-friendly environment with excellent schools, parks, recreational facilities, and cultural events. The location provides easy access to Edmonton while maintaining a distinct community identity and quality of life.
Career Growth Opportunities
This position offers significant opportunities for career growth within Heartland Childcare. As the organization continues to expand, there may be opportunities for advancement into senior management roles. The administrative services function is critical to organizational success, providing a solid foundation for future career development.
Diversity and Inclusion
Heartland Childcare is committed to fostering a diverse and inclusive workplace. We value the unique perspectives and experiences that candidates from different backgrounds bring to our organization. We encourage applications from individuals of all cultural backgrounds, abilities, and experiences.
Contact Information
For inquiries about the Administrative Services Manager position, please contact Heartland Childcare’s human resources department. The position is advertised on Job Bank with reference number #3505473. There is currently one vacancy available for this position.
Next Steps
Qualified candidates will be contacted for an interview process that may include multiple stages. The selection process will focus on experience, technical skills, leadership abilities, and cultural fit with Heartland Childcare’s values and mission. We look forward to welcoming a new Administrative Services Manager to our team.